INSTRUCTIONS FOR THE PREPARATION OF EXPENSE/REVENUE TRANSFERS
When do I use this form?
This form is used to transfer an expense or revenue transaction that has already been posted to a cost center in WISDM. In order to transfer the transaction, you will need to fill in each field on the form for both sides of the entry (the debit and the credit).
Expense Example:
On 7/22/2008, $22.50 in telephone expenses was charged to the wrong cost center. One way to think about this would be "I have a charge in 128 now and want to move it to 133," so I use the example below. You will first need to go to WISDM and get the necessary information. If you need help navigating WISDM, contact Suzie (ext. 8384) or Jill (ext. 8350). You need to fill in all of the information on this form, because we upload this information into PeopleSoft. If the transaction is not uploaded using this form, it will not process correctly and we will need to contact you to re-process. Getting back to our example, the two-line transfer would look like this:
| Acct | Fund | Prog | Org | BY | Amount | Description | GL JrnlID |
| 2240 | 128 | 1 | 029380 | 2008 | -22.50 | CHBK TEL LOCAL 06/08 | CB063008TE |
| 2240 | 133 | 1 | 026301 | 2008 | 22.50 | CHBK TEL LOCAL 06/08 | CB063008TE |
| Remember: Since the 128 charge has already processed, you need to deduct that from the 128 cost center and charge it to the 133 cost center. Another way to think of this is the $22.50 is in the 128 029380 1 cost center now but needs to be in the 133 026301 1 cost center. | |||||||
Revenue Example:
Revenue is deposited as a negative transaction (a credit) in the PeopleSoft system. So when you transfer revenue, it is the opposite of an expense transfer. When you transfer revenue out of a cost center, that side of the transaction is a positive entry. For this example, on 7/23/2003, $49.40 in interest was incorrectly deposited into 128 029380 1. It should have been deposited into 133 026301 1. Again, we are transferring revenue out of 128 and into 133; here's what it should look like:
| Acct | Fund | Org | Org |
BY |
Amount |
Description | GL JrnlID |
| 9200 | 128 | 029380 | 1 | 2008 | 49.40 | CASHIERS FUND INT JUNE | CR072308DD |
| 9200 | 133 | 026301 | 1 | 2008 | -49.40 | CASHIERS FUND INT JUNE | CR072308DD |
| Remember: Since the revenue is currently in the 128 cost center and revenue is deposited with a negative amount, we have to add this amount back to 128 and subtract it from 133 which is where we want it. | |||||||
Some Transfer Guidelines:
If you are ready to make a transfer, please click below, and you will be linked to a blank worksheet. Please fill in this form and save it as an Excel file. Send it to Suzie Bednar-Munsell (sbednar) as an attachment to an e-mail, along with an explanation which justifies the transfer. Please note that the total journal amount must be zero and that you must use this form for all transfers. Thank you!
Click here to use form: transfer form