• Passenger Authorization Form
• Payment to Individual Report Form
• Travel Advance Request Form
• Travel Expense Report, Instructions, TER Guide and Procedures
  
• Student Trip Planning Form

• Lodging in WI
• U.S. High Cost City Maximums
• UW System Lodging Contracts
• UW System Lodging Regulations

Daily Meal Allowances
Meal claims must be actual, reasonable, and necessary and represent the amount actually spent. For a claim to be reimbursed in excess of the maximum, a receipt or credit card charge slip must be provided, and there must be documentation showing that the cost was incurred outside of the employee's control. This generally means that the employee had no choice in selection of the restaurant or the menu items therein. The maximums, which include tax and tip, should not be used as per diems. To be allowed breakfast, departure must be before 6:00a.m.; lunch, departure must be before 10:30 a.m., and return after 2:30 p.m.; dinner, employee must return after 7:00 p.m, or depart his/her headquarters for overnight travel before 6:00p.m.

                      Breakfast     Lunch     Dinner       Total
In-State             $ 8.00         $ 9.00      $17.00      $34.00
Out-of-State       $10.00        $10.00     $20.00      $40.00

When an employee is entitled to, and personally incurs the cost for, two or more consecutive meals in a day, he/she may exceed the allowed maximum on one or more of those meal claims as desired, as long as the total allowable maximums for the consecutive meals are not exceeded and the costs were actually incurred. Each day is considered separately for application of this policy. If meal maximums are not reached on one day, the savings do not accrue and cannot be applied to expenses claimed on another day, nor toward other travel maximums such as lodging. Meals already included in the cost of conference registrations or lodging are not separately reimbursable and are not to be included in this calculation.

Group Travel Meal Receipt

• Foreign Per Diem Rates
• Moving Contract Vendors
• Moving Reimbursement Policy (FPPP #19)
• Synopsis Moving Policy
• Travel Expense Reimbursement Procedure
• Travel Regulations
• Traveler's Reference Guides
• Travelport Fox World Travel - Mandatory Online Airline Ticket Vendor

• Car Rental Contract Information
• Car Rental Travel Calculator
• Mileage Chart for Frequently Traveled Cities

Enterprise Car Rental

• Students please contact the Business Office if you need to rent a car.
• Staff members please contact Enterprise Car Rental

*Early pickup of vehicle is required on Friday for trips beginning Friday after 5pm through Monday before 7:30am.

The links below will provide you with some useful information when you are traveling.

• Google Maps
• Currency Exchange Rates
• Lodging in Wisconsin
• MapQuest
• Sales Tax Exemption Sample Letter - Available in Business Office Upon Request
• Weather Forecasts
• Wisconsin Road Conditions
• US High Cost City Maximums