Wisconsin's Public Liberal Arts College

Travel Expense Report Procedures

Business and Financial Services

Travel Expense Report Procedures

Travel Expense Report, Instructions, and TER Guide

Prepare a Travel Expense Report (TER) Form.

The TER may be downloaded for completion, audit and printing. Please reference the travel policy when completing the form.

Obtain the Necessary Approval Signatures.

The TER needs to be signed by the traveler and by the person who is responsible for the cost center that is being charged.  Send the completed form (original) and all supporting documentation to the Travel Office,attention to Dawn McMillan or Tracy TePoel, Business Office, Old Main.

Reimbursement Check.

All campus reimbursement requests will be processed and reimbursement checks will be prepared within ten working days from the date the request is received in the Business Office provided the request supplies all necessary information and complies with all travel regulations.  Reimbursement checks are mailed via campus mail.

Inquiries regarding the availability of a check should be directed to a Travel Administrator - Tracy TePoel, ext. 8226 or Dawn McMillan, ext 8384.

Problem Reimbursement Requests:

If a reimbursement request has a problem when audited, the requestor will be contacted via e-mail with an explanation of what items are needed or are in question. When the problem has been resolved, the check will be processed and distributed as per above.

CLAIMANT'S STATEMENT. 16.53 Wisconsin Statutes. I declare (under penalties of perjury) this account of travel expenses is accurate and conforms with all applicable University and State regulations. The expenses are actual, reasonable, and were personally incurred in performance of my official duties. No portion of this claim was provided free of charge, covered by a registration fee, previously reimbursed from any other source, or will be paid from any other source in the future.

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