Advisee Rosters

The Advisee Roster pagelet provides you with academic information for the advisees that have been assigned to you by the Academic Advisement department.  If you are missing a name on your roster, contact the Advisement department to have them assign you the advisee. 

The roster is typically located in the right most column when you are logged into the E-Hive.  The roster included icons to view specific information and a drop down function list to view other information for each student listed as shown in the following example: 

The information and functions available to advisors through the Advisee Roster include:

• View the Advisee Overview (includes Student Photo, Registration PIN number and Removing an Advisee's registration hold)
• Viewing majors/minors and other academic information
• Send e-mail to some or all of you advisees
• View student detail information  (Address Info, Telephone, Class Schedule, Degree Progress, Enrollment Appointments, Grade Inquiry, Transfer Credit Report, Unofficial Transcript)

Advisee Overview (Information Icon  ) 

The Advisee Overview page is a custom page that provides several key pieces of information and some functionality to support UW-Superior custom business processes. To access the page the Advisee Overview page click the Information Icon next to the students name or use the drop and select Academic Information (see it).

The page provides the following information:  

1. Student Id photo - Note: Student images are not directory information and must be handled as a confidential student record)
2. Current Enrollment PIN number used to allow a student to remove their "See Advisor" hold for registration
3. Check box tht allows the advisor to lift the "See Advisor" hold placed on a student before registration
4. Check box Identifies Students that have placed a FERPA restriction on their records which prevent the university from releasing directory information to 3rd parties
5. Lists current and cumulative GPA information
6. Identifies begining of term class level (Freshman, Sophomore etc)
7. Identifies most recent enrollment appointment date and time
8. Lists the advisees majors and minors
9. Lists any holds that will prevent the advisee from registering for classes

Sending E-Mail to Advisees

A link at the bottom of your Advisee roster will initiate an email to all the advisees on your roster provided the computer you are using is configured for email.  You may also email individual students by click their name in the advisee list.   (see it)

View Advisee Student Details (Reports)

Additional advisee reports and information are available using the Student Detail drop down menu (see it) and clicking the Go button. The information includes:

• Address Info
• Class Schedule
• Degree Progress
• Enrollment Appointments
• Grade Inquiry
• Telephone
• Transfer Credit Report
• Unofficial Transcripts

Note: Not all functions listed in the drop down menu are available.  

Address Information Report

Choose this selection and click the GO button to view your advisee's current address.

Class Schedule Reports

Choose this selection and click the GO button to view an advisee's class schedule. You will be prompted to identify the term code for the schedule that you want to view.When the schedule is displayed you can view the classes that the advisee is registered for and you can change the status to view classes that the advisee has dropped or is waitlisted for.  

View Advisee Degree Progress Report

The degree progress report provides a list of courses that are needed to complete a student's degree in their major. At the end of the report is a list of classes that a student may still need to take, taht have open seats. The report also provides an opportunity to check progress against a different major. To view Degree Progress reports:

1. Choose Degree Progress from the Student Details drop down list next to the advisee you want the report for and click the GO button
2. In the term field enter a term code number to see a list of classes with open seats in that term at the bottom of your progress report. Use the spyglass icon to find the correct term code. Use Term 9999 to omit the open class listing from the bottom of the report.
3. Leave the "What If" field blank to see a report for the students major or use the spyglass icon to see progress towards a different major
4. Leave the catalog term blank (it defaults to the proper catalog)   
5. Click the GO button. This process may take a few minutes to complete. Please do not press any other buttons or links while processing is taking place. Contact the Advisement department for additional assistance with the report.

Enrollment Appointment Report

Choose this selection and click the GO button to view an enrollment appointment report showing when an advisee can first register for classes for a given semester. You will be prompted to identify the term code for the Enrollment Appointment report you want to view. 

Grade Inquire Report

Choose this selection and click the GO button to view an advisee's grade report. You will be prompted to identify the term code for the grade report you want to view. Click the GET CLASS link to view a course description of the class. 

Telephone Report

Choose this selection and click the GO button to view an advisee's telephone number.

Transfer Credit Report

Choose this selection and click the GO button to view an advisee's transfer credit report. The transfer credit report also includes any test credit given. 

Unofficial Transcript Report

Choose this selection and click the GO button to view an advisee's unofficial transcript. You will be prompted for a report type. Use the drop down menu to select Unofficial transcript after which you must again click the GO button.