Class/Grade Rosters

Faculty who have been defined as the instructor of record for a class will have access to the class/grade roster page through the E-Hive. The grade functionality will only be made available at mid-term and at the end of the semester for grade entry. There are several functions available from the roster including:

• Viewing/Printing a Roster --view currently enrolled, dropped or waitlisted students for any term
• Grade Entry- Enter mid-term and final grades
• Generate an E-mail Message--send e-mail to some or all of the students on the roster
• View Student Photo- Student photos are available for a student that has a valid University ID and are used for identification purposes
• ASSIST (Academic Support Services Intervention to Support Teaching) -- Some rosters include functionality that allows faculty members to submit a form that identifies students who may be at risk of academic difficulty or failure through the ASSIST program.    

Viewing/Printing a Roster:

1. Log into the E-Hive from the My E-Hive Link at the bottom of the UW-Superior Home Page or from the My E-Hive Icon on the Faculty and Staff page (see it)
2. Locate the "Class and Grade Rosters" pagelet then click the link to the class that you want to view the roster for (see it)
3. If the term for the roster that you want to review is not the default term, use the spyglass icon to find the appropriate term number and click the CHANGE button to refresh the list of classes (see it)
4. The default enrollment status field is set to show enrolled students but you can view students who dropped the class or have been placed on the waitlist by changing the enrollment status accordingly (see it)
5. All pages in the E-Hive can be printed by using the printing functionality associated with the browser you are using. For more information go to the help menu for the browser.

Note: If a class is not listed in your list of available classes and the term is correct,it means that you have not been added as an instructor of record. Contact your department's Administrative Assistant to have add you as the instructor of the class

Grade Rosters

Important Grading Notes:

• The Registrar’s office will notify faculty by E-Mail when the on-line grade rosters will be active through their E-Hive account. The GRADE ROSTER button will not appear on the class roster page before the dates defined in the e-mail.
• Contact the Registrar’s office staff if you are unable to grade during the period defined.
• If classes are missing from your roster, contact your department’s Academic Department Assistant to verify that you were officially listed as the instructor of record for the class The Registrar's office will notify faculty when mid-term and final grade rosters have been created. The instruction below include both completing the mid term and final grades.

Mid Term Grade Instructions:

Mid term grades are only entered for lower division classes with catalog numbers from 090 - 299

1. Follow the steps to View/Print your class rosters as listed above
2. Click the GRADE ROSTER button. The button will not be displayed if a roster has not been generated for the class by the Registrar's office
3. If you do not have any "D" or "F" grades to report, change the “Approval Status” field at the top of the roster to “Ready for Review” so that we know that you have reviewed the roster for that class.
4. Enter only "D" or "F" grades. Use the TAB key on your keyboard to move to each student on the roster.
5. When you have recorded all of the "D" or "F" grades change the “Approval Status” field at the top of the roster to “Ready for Review” and then click the SAVE button at the bottom of the roster.
6. To print a copy of the grade roster for your records, click the PRINTER FRIENDLY button and then click the printer icon on your browser or click on FILE>PRINT on your browser’s menu bar.
7. To grade another class, click the “Select Different Class” link. At the bottom of the roster
8. Please mention in your classes that the mid-term grade reports for students with D or F grades will be mailed to the "Mailing address" listed in the Student Center on their E-Hive Account. If the Registrar's Office does not have an accurate local address on file, they may not get this important report. Students can update their mailing address on their E-Hive Student Center.

Final Grade Instructions

1. Follow the steps to View/Print your class rosters as listed above
2. Click the GRADE ROSTER button (located at the bottom of the class roster)
3. The grade roster is displayed for you to enter and approve all the grades as follows:
4. 1. Key in a grade in the Grade Input field. You can use the lookup (the spy glass icon)  to see a list of valid grades
   2. When entering an "Incomplete" grade, click the NOTE link to document what must be completed to record the grade. Enter that documentation in Transcript Note field. Do not enter a Note ID or alter the Sequence Number 
   3. Use the TAB key on your keyboard to move to each student on the roster.
   4. You may also use the ADD THIS GRADE TO ALL STUDENTS field and button to set all the grades to a single value if appropriate
5. Once all grades are keyed in and verified, change the approval status from Not Reviewed to APPROVED.
6. 1. If you want to partially post the grades, leave the status at "NOT REVIEWED or change to READY FOR REVIEW
   2. Click the SAVE button to save your work
7. Click the return link when you are finished grading and select the next class to grade

Note:  An automated program runs periodically during the grading period to look for APPROVED grades.  When it finds APPROVED grades it automatically posts the grade to the permanent record. Posted grades become available for student review immediately through the students' E-Hive access.   Once a grade is posted it can only be changed through a grade change request at the Registrar's office.

Generate E-Mail messages to roster members

1. From a class roster...
2. 1. To send an e-mail to all students on the roster click the NOTIFY LISTED STUDENTS button
   2. To send to individual students check the Notify Box next to students ID and click the NOTIFY SELECTED STUDENTS button (see it)
2. Note that an e-mail form is displayed and by default the students e-mail addresses are listed in the BCC (Blind Carbon Copy) box. Complete the e-mail form and click the submit button to send e-mail (see it)

View Student Photo

1. From the class roster, click the view photo button. If the student has a photo currently on file from the campus Id system it will be displayed (see it) .
   
   

ASSIST (Academic Support Services Intervention to Support Teaching)

The ASSIST form is accessed from the Class Roster pages by clicking on the ASSIST icon  from the class roster.  This functionality is not available on all rosters.  It is only available on specific general education courses.  To access the ASSIST form:

1. Open the class roster and click the ASSIST icon next to the of the student that you want to submit a form on (see it)
2. Complete the form by checking the appropriate boxes and adding  comments.  Click the submit button when you are finished.  (see it)
3. A message will be displayed if the form is submitted successfully.  A link is provided to take you back to the Class Roster.