Event Services

Speakers, Entertainment & Contracts:

Organizations should not advertise or promote an event where a speaker / entertainer will perform until the following guidelines have been reviewed and the proper process for contracting entertainment has been followed.

What funds may be used to pay for a speaker/entertainer?

• SUFAC funding may only be used for a speaker/entertainer when the event is identified in the organization's SUFAC budget allocation
• Organizations who have raised money through fundraising may use those funds for a speaker/entertainer at events

What is the process for contracting and paying speakers/entertainers?

• Organizations should first speak with the speaker/entertainer or their agent to collect information and price quotes. Follow the tips for "talking with agents."
• Keep in mind that you cannot sign any agreements, contracts, memos, or understandings. University contracts need to be signed by the Student Activities Specialist.
• Once a speaker/entertainer has been decided upon, follow the outlined process for completing a University Speaker/Entertainment contract and payment information.

Sound System Rental:

For events requiring the use of the portable sound system or the house system in the Yellowjacket Union Shippar Atrium, assistance by the student tech team is required. A student tech manager will complete all set up, operation of sound equipment during event, and tear down. Cost is $10 per hour and will be charged back to your campus department or organization. To request sound system assistance, please email all technical needs along with event information to Student Involvement at 715-394-8444.

Popcorn Machine Rental:

The Yellowjacket Activities Crew rents out their popcorn machine, including all supplies, for a flat fee of $20/event. To reserve it, fill out the reservation form. Please follow all instructions for use and cleaning. 

Meeting and Event Spaces