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Organizing Your Outlook Email

Posted on Oct 12, 2009

Is your email box getting out of control? Are you getting the dreaded Mailbox is full message? Creating a personal folder is an easy task and it will help to keep your email organized in Outlook. A personal folder can be created on your G: drive allowing you to access your email from anywhere on campus. Another benefit of using the G: drive is that it is regularly backed up by Technology Services, so if your office computer fails you can still get at your emails from another computer.

Follow the steps below to create a personal folder:

  • Open Outlook 2010
  • Click on the File tab then Account Settings
  • Select Account Settings from the drop down menu
  • Click on the data files tab and click add
  • Highlight Outlook Data File (.pst) and click OK.
  • Save the file on you G: drive
  • Click OK

Your personal folder will now appear in your Outlook Folder List towards the bottom. You can use this folder to store the emails that you need to keep without counting against your 500MB limit. You can also create multiple folders within your personal folder to keep it organized. If you have emails you will need to access from off campus be sure to keep them in your inbox or in a folder within your inbox, as the G: drive isn't easily accessible from off campus. If you would like assistance please contact the helpdesk at extension 8300 or email

News Contact: Technology Services | helpdesk{atuws}
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