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Tech Tip: How to "archive" web pages to your computer

Posted on Mar 8, 2010
How to "archive" web pages to your computer

How to "archive" web pages

Have you ever saved favorites or bookmarks on your internet browser, only to discover that later the web site no longer exists?
Or that the site has been changed a lot and you preferred the old site?
Or that a site has been changed and the information you need is no longer there?
This often happens for research type sites or article based sites.

There are several ways to save web pages from the Internet to your computer.  Below are directions for some of these methods as well as some pros and cons of each.

To save a Web page on your computer

1.On the File menu, click Save As.
2.Double-click the folder you want to save the page in.
3.In the File name box, type a name for the page.
4.In the Save as type box, select a file type.
5.Do one of the following:

To save all of the files needed to display this page, including graphics, frames, and style sheets, click Web Page, complete. This option saves each file in its original format.  However you should be very careful when choosing this file type as there is the risk of saving malicious code to your computer.  Only select this file type if you are certain the site is reputable.

To save all of the information needed to display this page in a single MIME-encoded file, click Web Archive. This option saves a snapshot of the current Web page.  Again, there is some potential for risk here, only save from trusted sites.

To save just the current HTML page, click Web Page, HTML only. This option saves the information on the Web page, but it does not save the graphics, sounds, or other files.  This is a little safer.  About the only benefit is that you get to keep links and text fonts and colors.

To save just the text from the current Web page, click Text Only. This option saves the information on the Web page in straight text format. 
This is the safest method of saving a web page to your computer.

Note
With Web Page, complete and Web Archive, you can view all of the Web page offline, without adding the page to your Favorites list and marking it for offline viewing.

There are also third party software programs that help make this process easier to do.  One of the most common is Adobe Acrobat Pro (not just the reader).  This will allow you to make a PDF file of the website - including text, color and pictures.  This is a very safe method for saving a website.

You will notice that images from the web site are often missing in your saved file. This is because images from a web site are usually not directly embedded in the code. But all text should be there.   If you want to save the images on your computer, you will need to right-click on individual images and select Save Images and save them on your computer.  By doing this, there is no guarantee that the pictures will show up in your saved version of the web page, however you will at least have a copy of the images.

Please contact the Helpdesk if you have any questions about this Tech Tip.

News Contact: Wayne Gilroy | 715-394-8068 | wgilroy{atuws}
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