Constitution of the Social Work Student Association of UW-Superior
We, the members of the Social Work Student Association, in order to advance knowledge and promote interest in the profession of social work and to provide opportunity to develop a working relationship among students interested in this profession, do establish this document as the constitution of the Social Work Association, hereafter know as S.W.S.A.
Article 1 - Membership
Section 1. Active Membership
No dues are required. Membership [is demonstrated] by participation in S.W.S.A. meetings, Student Advisory Committee or special events. S.W.S.A. shall be conducted without discrimination on the basis of race, color, creed, ethnic or nation origin, age, political orientation, sex or sexual orientation, arrest or conviction record in any aspect whatever of S.W.S.A. organization and implementation.
Section 2. Honorary Membership
Honorary members shall include those who express special interest in the organization. There shall be no discrimination as described in Section 1.
Section 3. Dismissal [Of Officers]
Any officer showing disinterest in the organization by non-attendance and failure to provide a substitute on two or more occasions may be dismissed from office upon a vote of 3/4 of the members present at a legally called meeting.
Section 4. Advisor(s)
An advisor form the social work faculty will be offered to the S.W.S.A., depending upon faculty interest and availability. S.W.S.A. may then vote whether to accept that advisor/s through a majority vote of the members. Additional advisors may be chose form Agency Field Instructors by a majority vote of the members.
Article II - Officers
Section 1. Duties
President: The president shall reside at all regular and special meetings. The president shall carry out decisions of the Executive Board and assume general responsibility for the organization. The president shall have the power and authority to appoint such additional special committees or committee leadership as necessary.
Vice President: The vice president shall preside at the regular and special meetings at the request of or during the absence of the president. The vice president shall be responsible for posting the time and place of all meetings. The vice president shall chair the Program Committee for special events.
Secretary: The secretary shall record the proceedings of [the] meetings, keep all reports, and be responsible for the official correspondence of S.W.S.A. [In the absence of the secretary, another member shall be asked to serve as "acting secretary" in advance, by the elected secretary, OR by the officer presiding over the meeting in question.]
Treasurer: The treasurer shall be responsible for the handling of funds and maintaining appropriate records.
SWSA Website Facilitator: The facilitator will learn the basics of website software in order to manage the site. The facilitator will update the site on a weekly basis, including editing and posting of announcements, community events and organizational events, volunteer opportunities, meeting minutes and other items as requested. The facilitator will maintain communication with the other officers and faculty/staff to assure the accuracy of postings.
Section 2. Qualification
Any active member of the organization shall be eligible for nomination to office.
Section 3. Nominations
Nominations for the election of officers or SAC member shall be accepted: from the flppr during the last meeting before the spring election or the fall Meeting of The Major; OR as a write-in on the ballot. In the event of a write-in winner, the Advisor or election judge shall contact the person in question to determine if he or she is willing and able to serve before announcing the results of the election.
Section 4. Election of Offices
Election of officers shall be as follows: The President and Treasurer, along with six members of the Student Advisory Committee (SAC) will be elected in a general election held in May. The Vice-President and Secretary, along with the remaining three members of SAC shall be elected at the annual Meeting of the Major held by the SAC and the Program in the fall semester of each academic year.
Section 5. Terms of Office
Officers shall be elected for one year, taking office immediately after election. Officers are limited to holding one office per year and two terms of office. Outgoing officers are responsible for turning over all pertinent materials to the incoming officers, and [providing] orientation to the office.
Section 6. S.W.S.A. Officer Vacancies and Mid-Year S.W.S.A.C. Vacancies
In the event that an elected officer resigns, a special election will be held at the next scheduled meeting, with nominations being made from the floor. In the case of the president's resignation, the vice president will assume the duties until the next election. If vacancies occur mid-year in SAC, they are to be filled at an election during a regularly held SWSA meeting or election, with nominations being made from the floor.
Article III - Executive Board
The Executive Board shall consist of the officers and the advisor(s). They shall be responsible for proposing the agenda for the regular meetings and overseeing the implementation of decisions of the membership.
Article IV - Meetings
Section 1. Regular Meetings
Regular meetings shall be held at least twice each month during the regular academic year. Attendance is open to all interested persons. Attendance of 1 officer and any other member of the organization constitute a quorum.
Section 2. Notice of Meetings
The time and place of meetings shall be posted in the Social Work Student Lounge and outside the Social Work Office at least 48 hours in advance, and will also be announced in Social Work classes whenever possible.
Section 3. Special Meetings
Special meetings shall be held at the discretion of the Executive Board, and the time and place shall be posted 24 hours in advance in the Social Work Student Lounge and outside the Social Work Office.
Section 4. Voting
For all voting, unless otherwise specified in this constitution, a simple majority vote is required. In the event of a tie, the officer officiating at the meeting shall vote. In the event that he or she abstains, the motion is defeated.
Section 5. Parliamentary Procedure
Parliamentary authority shall be Robert's Rules of Order which will be followed at every [legal business] meeting
Article V - Student Advisory Committee (SWSAC)
The Social Work Student Advisory Committee (SWSAC) is a subset of, and the intra-program business arm of the SWSA. This is where student involvement in decision making within the program is the most direct. SWSAC consists of 9 elected social work majors.
For more information of the Student Advisory Committee, please see "Bylaws of The Student Advisory Committee" immediately following this Constitution in the Social Work Student Handbook
Article VI - Amendments
This Constitution may be amended in any part by 3/4 vote of the active members present. The amendment must be submitted in writing to the members, one meeting in advance of voting.
Amended as of 10/3/90
Amended as of 4/21/97
Amended as of 12/12/00
The Social Work Student Advisory Committee (SWSAC) provides the social work student representation in all matters pertinent to the UW-S Social Work Program. SWSAC's primary concerns and activities will have their focus in the following areas:
- Social Work Program curricula.
- Student grievances.
- Support of the Social Work Student Association (SWSA) and its activities.
- University-wide issues that directly affect students in the Social Work Program.
- Other issues that students of the Social Work Program deem appropriate.
SWSAC will hear discussion and proposals about those five areas by committee members or other students involved in the UW-S Social Work Program. Then, the committed will decide on a course of action in regard to a particular proposal. This decision will be recorded in the minutes, and SWSAC members will be responsible for implementation of each adopted proposal.
The committee will also make its existence known to all students in the program. Accessibility and responsiveness to social work students' needs, opinions, and ideas will always be the core priorities of this group.
II. STRUCTURE AND RESPONSIBILITIES
- The committee will consist of nice elected students. Junior and senior members must have been formally accepted into the UW-S Social Work Program. Sophomores must have declared the Social Work major.
- SWSAC will appoint one of its members and an alternate to serves as student representatives to: Social Work Student Association meetings, social work faculty meetings, community advisory committee meetings, and faculty search and screen committee meetings.
- The SWSAC committee will elect one member as Chairperson.
- The Chairperson will prepare an agenda which will be presented to members at each meeting.
- The Chairperson in consultation with the Social Work faculty advisor will have the responsibility to schedule meetings once or twice a month throughout the year, at times which are convenient for all members.
- The Chairperson will be the keeper of the minutes and turn them over to the succeeding Chairperson. These minutes will also be posted in the Social Work student lounge/SWSA website.
- The SWSAC members will rotate the responsibilities of leading the meeting and acting as Committee Recorder. The Recorder will take minutes at each meeting and present a legible copy at the following meeting for content review and SWSAC approval.
- The committee will hold meetings once or twice a month and duly publicize those meetings. All SWSAC meeting will be open to all students involved in the Social Work Program. All SWSAC members will be expected to attend those meetings unless they have complications. If complications occur, each member is responsible for reporting this to other committee members.
- Committee members will serve for one year, with activity in the summer semester being optional.
- By-laws may be amended by a two-thirds majority vote of the committee (6 votes).
- Graduating SWSAC members and the faculty advisor will act as an election board responsible for election procedures, ballot distribution and totaling results.
- Candidates for election to the committee will be self-nominated, with the election board responsible for collecting said nominations.
- Six SAC members, along with the SWSAC President, Treasurer, and Website Facilitator are elected in an election held three to five weeks preceding the end of the second semester. The remaining three members are elected at the Meeting of the Major held in September. All members take office upon election.
- SAC will organize itself for the year after all 9 members are elected.
IV. COMMITTEE FUNCTIONING
- The committee can conduct business when four members are present.
- Decisions for SWSAC action or proposition on any given issue will be made by consensus. However, upon request of two committee members SWSAC will hold a vote to decide any issue or action. In the event of a tie, the acting chairperson will cast the deciding vote. If the acting chairperson abstains, the proposal is defeated.
- The faculty advisor will not be a voting member of the SWSAC.
V. GRIEVANCE PROCEDURES
The Social Work Student Advisory Committee has the authority to informally mediate grievances between students. In all other matters, SWSAC will support students in navigating through the Department of Human Behavior and Diversity grievance policies and procedures noted earlier in this Handbook. At a student's or students' request, a SAC member or members may accompany that student(s) to any grievance meetings.
VI. SCOPE OF COMMITTEE
The committee will conduct business in relation to the first four areas of concern in the purpose section of this document. SWSAC's activities will include the fifth area of concern only if the following events occur:
- SWSAC calls for a student referendum requesting SWSAC action on a particular issue.
- Students, declared as social work majors, by a majority vote, request SWSAC investigation and subsequent action.