Purchasing Card Assistance

To request a purchasing card, complete the Purchasing Card Application and Use Agreement found below.

Notice: The application works in Firefox, Edge and Internet Explorer 11. If you are having trouble, please use one of those browsers.

  • Select a card type:  Purchasing Card – S& E and Travel
  • Organization Name:  Enter Cost Center Funding Name
  • Business Purpose:  Enter
  • Default Funding:  Account – 3100 Supplies/Fund/Dept ID/Program/Project (project code if applicable)
  • Single Purchase Limit: $2,500

Before requesting a purchasing card, please review the items listed below that may or may not be purchased on the card. Please note that these lists are not intended to be all inclusive but rather to provide a general guideline.

Purchasing Card Application and Use Agreement

Purchasing Cards UW System Information

Purchasing Card Statement Business Purpose Examples

Purchasing Card User Guide 

Purchasing Card Site Manager Guide

Items Allowed on a Purchasing Card:

A/V Supplies
Classroom Supplies
Electrical Supplies
Hardware Supplies
Vehicle Supplies
Plumbing Supplies
Building Maintenance Supplies
Lab Supplies
Postal Services
Freight & Shipping Costs
Photo/Film Processing
Conference Registration Fees


Items NOT Allowed on a Purchasing Card:

Office Supplies (MDS)
Computer Hardware/Software
Repairs & Services
Academic Support Services
Printing Services
Legal Services
Consulting Services
Pre-paid Gift Cards
Travel Expenses (unless pre approved)
Cash Advances
Personal Items
Advertising Insurance
Alarm/Security Systems
Intra Agency Payments
Alcoholic Beverages
Radioactive Material