- Mission Statement
- Academic Standing (Probation/Suspension)
- Accommodations for Pregnancy, Religion
- Auditing Classes
- Change in Catalog Requirements
- Class Level Standing
- Course Numbering
- Credit Definition & Load
- Dean’s List Honors
- Data Privacy (FERPA)
- Degrees Awarded: Definition and Requirements of Each
- Name/Address Changes
- Petition Appeals
- Prior Learning and Technical Credit
- Registration & Registration Changes
- Repeated Coursework
- Transfer Credit
- Veteran Students
- Registrar Contact Information
The Registrar's Office maintains and secures the official academic student record and coordinates all processes involved with the registration of classes and processing of all curriculum changes. The office offers a variety of services including transcript evaluation & disbursement, enrollment verification, grade changes, degree confirmation & graduation, official catalog, academic standing determination, residency appeals, athletic eligibility and serves as the university compliance office for the Family Educational Rights and Privacy Act (FERPA).
Students should choose the academic pace that best meets their personal goals; however, successful movement toward goals combined with adequate acquisition of academic competence is a responsibility of the student. The following standards have been defined for undergraduate students classified as freshmen, sophomores, juniors, seniors, or undergraduate specials.
The policies and regulations listed below define the minimum academic standards of the University. A separate set of standards exist for financial aid and athletic eligibility.
Good Academic Standing
To be eligible to enroll for classes, a student must be considered to be in good academic standing. Students who have been suspended are not considered to be in academic good standing and will be eligible to enroll for classes only after approved reinstatement. An exception to this policy is for summer college enrollment. See the following section titled Academic Suspension.
Students are placed on academic probation whenever their:
- Cumulative grade point average drops below 2.0, OR
- Semester grade point average is less than 1.66 regardless of the cumulative grade point average.
Students on academic probation are restricted to enrollment in a maximum of 12-14 credits (four courses) while on probation. Students on probation must earn a 2.0 semester grade point average the following semester to move good standing. Good Academic Standing occurs once the cumulative grade point average improves to 2.0 or higher. If students fail to earn a 2.0 semester grade point average, while on probation, they will be suspended.
After grades are processed for Fall, Spring and Summer terms, academic standing is calculated. Students whose semester or cumulative grade point average fall below 2.0 are notified via email within two weeks of the end of Fall, Spring and Summer terms. Students should contact their advisor before the beginning of the semester to discuss potential modifications to the next semester's schedule.
Transfer students accepted with less than a 2.0 cumulative grade point average from all previously attended institutions are admitted on academic probation.
Suspended students readmitted by the Credits and Reinstatement Committee are readmitted on academic probation.
After grades are processed for Fall, Spring and Summer terms, academic standing is calculated. Students previously on probation whose semester grade point average fall below 2.0 are notified via email within two weeks of the end of Fall, Spring and Summer terms that they have been suspended for the subsequent term. If students are enrolled in classes for the subsequent term, these classes are dropped by the Registrar's Office.
Suspended students may attend classes during Summer College without being reinstated.
Suspended students are required to petition for readmission regardless of how long ago the suspension occurred unless they have raised their cumulative grade point average over 2.0 through summer term enrollment. Students are allowed to submit reinstatement petitions at any time to the Registrar's Office. The last possible time to submit a reinstatement petition is one week prior to the beginning of the term in which the student wishes to re-enter. Students will not be considered for Reinstatement before the lapse of at least one semester unless it can be demonstrated to the Credits and Reinstatement Committee that the academic suspension was due to factors beyond the students' control and that the cause for the suspension has been removed. If students have been suspended previously and been readmitted, they will not be eligible to be considered for readmission until a period of one year has elapsed unless they can satisfactorily demonstrate that the cause for suspension has been removed.
Re-entry transfer students must furnish official transcripts. Admission, even after the above waiting periods, is not guaranteed. It will be necessary for the students to demonstrate that their studies can be successfully completed.
If a student's written Petition for Reinstatement is denied, the student may request a personal appeal requiring the student to meet with the Credits and Reinstatement Committee personally. Students should be aware that a personal appeal must be supported by information and/or documentation over and above what was provided on the written petition, if the appeal is to have a chance to succeed.
The Faculty Senate of UW-Superior reaffirms the obligation of the institution and its employees to make appropriate physical and academic accommodations for students who are pregnant and who give birth during the academic semester; this includes the parent supporting those who are pregnant or giving birth. It is the institution's obligation to provide appropriate accommodations for pregnancy and childbirth and should be clearly indicated in course syllabi, the UW-Superior catalog, and all other locations that list University accommodation policies.
It is the policy of the Board of Regents that students' sincerely held religious beliefs shall be reasonably accommodated with respect to scheduling all examinations and other academic requirements.
UWS 22.03 ACCOMMODATION OF RELIGIOUS BELIEFS
- A student shall be permitted to make up an examination or other academic requirement at another time or by an alternative method, without any prejudicial effect, where:
- There is a scheduling conflict between the student;s sincerely held religious beliefs and taking the examination or meeting the academic requirements; and
- The student has notified the instructor, within the first three weeks of the beginning of classes (within the first week of summer session and short courses) of the specific days or dates on which he or she will request relief from an examination or academic requirement.
- Instructors may schedule a make-up examination or course requirement before or after their regularly scheduled examination or other academic requirement.
- Instructors shall accept, at face value, the sincerity of students' religious beliefs.
Students are expected to attend all classes. Individual absences from class may be excused only by the instructor. Consult the course syllabus for proper procedures for notifying the instructor in case of emergency.
Group absences for both off- and on-campus activities, such as field trips, music clinics, and athletic trips, must be cleared with the appropriate administrator and a list of students participating be made available for publication. The list of students should be posted on the faculty/staff digest by the sponsoring authority. Students absent for University-approved activities will be excused from class and allowed to make up missed course work. Instructors may require students to complete a supplementary assignment in lieu of class attendance. It is the student's responsibility to directly notify instructors prior to the absence.
An auditor may enroll in a course, with the instructor's consent, for which the auditor will receive neither grade nor credit. The student is expected to attend class regularly but will not be expected to submit assignments or take examinations. Audited courses do not count toward a degree and cannot be converted to credit after the last day to add classes. Audited courses do not count in determining credit load. A student's transcript will indicate "Aud" as the grade earned for auditing a course. When registering for an audit, indicate Aud credits on the signed course registration form. Charges for auditing a class are located in the Cashier's section of this catalog.
Students may choose to graduate from the catalog in which they were admitted, or a more recent catalog, as long as the student attended during the time period of the catalog used; provided the catalog is not more than seven year old at the time of graduation. Transfer students may select the pertinent catalog of entry which corresponds with the academic year they started at the previous institution or the UW-Superior catalog in effect at the time of transfer or a more recent catalog, as long as the transfer student attended during the time period of the catalog used; provided the catalog is not more than seven years old at the time of graduation. Mandatory legal changes may provide exceptions to these requirements.
Students may only graduate under one catalog; requirements for the degree, major, minor and general education must all be met using one catalog only. Requests to graduation using a split catalog (major or minor or general education requirements from more one catalog) must be submitted on a student petition form submitted to the Credits and Reinstatement Committee.
Students who do not complete course work for the degree within seven years must be graduated under the provisions of the current catalog. Any exceptions regarding major or minor requirements must be approved by the academic department and submitted to the Registrar's Office via a course substitution form.
Any student who plans to graduate with course requirements or the required courses for any major offered by all academic departments that will be seven years old at the time of graduation should be aware that the department retains the option to require the student to repeat any such courses. This policy applies to any courses used to satisfy major requirements, regardless of the college or university that granted the credit initially.
The statements set forth in this catalog are for informational purposes only and should not be construed as the basis of a contract between a student and this institution.
While the provisions of this catalog will ordinarily be applied as stated, UW-Superior reserves the right to change any provision listed in this catalog, including but not limited to academic requirements for graduation and schedules for course offerings without actual notice to individual students. Every effort will be made to keep students advised of any such changes. It is the students' responsibility to keep apprised of current graduation requirements for their particular degree program by reviewing their Degree Progress Report (DPR) via their E-Hive account.
0 - 27 earned credits = freshman
28 - 55 earned credits = sophomore
56 - 83 earned credits = junior
84+ earned credits = senior
Courses numbered 99 and below are considered non-college level and are referred to as remedial courses. These courses are not used to satisfy graduation or degree requirements. However, the grades earned in remedial classes are used in calculating term and cumulative grade point average. Remedial credits are also used in computing financial aid and athletic eligibility.
Courses numbered 100-299 are classified as lower-division courses. Faculty must assign D or F mid-term grades for all lower-division courses.
Courses numbered 300 to 499 are classified as upper division courses. A minimum of 36 upper-division credits are required for every bachelor's degree.
Courses numbered 500 and above are considered graduate-level courses. Students (in most cases) must be admitted as a graduate student to enroll in these courses.
The first digit of the course number generally indicates class level for which the course is intended. Students are not encouraged to enroll in more than one year above their class standing.
A class hour is defined as 50 minutes. The following definitions refer to number of class hours during a semester that is approximately fifteen weeks long, or an equivalent amount of time for terms of longer or shorter duration.
One on-campus class credit is defined as 1 class hour of classroom or direct faculty instruction per week and an expectation of 2 class hours of out-of-class student work each week.
One distance learning or hybrid class credit is defined as an equivalent amount of instruction and student work leading to equivalent learning outcomes, as required for an on-campus class as defined above.
One laboratory credit is defined as a minimum of 2 class hours of work each week in a laboratory under the supervision of a lab supervisor/instructor and an expectation of 1 class hour of additional out-of-class student work each week
One studio credit hour is defined as a minimum of 2 class hours of studio work each week under the direct supervision of an instructor and a minimum of 2 class hours of individual studio work each week.
One ensemble music credit is defined as a minimum of 1 class hour of supervised rehearsal each week and a minimum of 2 class hours of individual student work each week
One internship or practicum credit is defined as at least 45 hours of supervised work in a field placement each semester
One individualized study credit (e.g. thesis, independent and applied music) is defined as a minimum of 3 class hours of direct instruction and/or individual work each week
Below are Semester Credit Load requirements for Undergraduate Students. Full-time status is 12-18 semester credits for undergraduate students. Additional fees will be charged for credits over 18 and for online or Distance Learning Center courses. Class standing is determined by the number of credits earned, not by number of credits attempted. Students who are in academic difficulty or employed may find it beneficial to take fewer credits than the maximum load. This load could be prescribed by their advisor or by the Credits and Reinstatement Committee.
Remedial Students: Students required to enroll in MATH 095 or 095 or WRIT 099 are considered remedial students. They are limited to 15 credits per term.
Students carrying credits in UW-Extension must include these credits in computing total load.
Freshmen: Students who have earned 0-27 credits are limited 18 credits per term. Freshmen wishing to enroll in 19 or more credits must have advisor approval.
Sophomores, Juniors and Seniors: Students with 28 or more earned credits are limited to 19 credits per term if the students cumulative GPA is 2.99 or less. Those with a cumulative GPA of 3.0 to 3.49 are limited to 20 credits per term. Those with a cumulative GPA of 3.50 to 4.0 are limited to 22 credits per term. Sophomores, Juniors or Seniors wishing to enroll in more credits than listed above, must have advisor approval.
Summer College Enrollment: Students enrolled in Summer College are limited to 14 credits per term. Full-time status for summer school is six to nine credits for undergraduate students. Undergraduates pay per credit for 1 to 5 credits. A block amount of tuition is paid for 6 to 9 credits and Undergraduates enrolled for 10 or more must pay a per credit incremental rate.
The maximum load for Graduate students during the summer session is one credit per week of attendance or nine semester credits for a nine-week session. Graduate students pay per credit.
Excess Credit Policy
Students accumulating more than 165 credits (or 30 more than required for a baccalaureate major, whichever is greater) toward their first undergraduate degree will pay the full cost of instruction (which is double the amount of tuition only). This covers all resident undergraduate students including students pursuing a double major. Exceptions include undergraduate special students, students pursuing post-baccalaureate certification or licensure, and Minnesota reciprocity students (until such time that Minnesota adopts a similar surcharge).
The policy applies to all UW System-earned credits and WTCS transfer credits accepted toward a degree. Credits transferred from other institutions as well as other types of credit or coursework for which credit may be awarded (such as advanced placement, retroactive credits, credits by examination, remedial credits, etc.) are not included in the credit limit.
The additional cost is applied to students in the semester following the one in which they reached the earned the credit limit. The Registrar's Office notifies students in advance, via a mailed letter, when they have reached 145 credits.
Appeals for exceptions, because of extenuating circumstances, may be made to the Excess Credit Appeals Committee, which is comprised of the Registrar, the Bursar, and the Financial Aid Director.
Enrollment in Courses Numbered 001-099
Students enrolled in Writing and Mathematics courses numbered 099 or lower will normally not be permitted to enroll for more than 15 credits during that term. Courses numbered 099 or lower are considered remedial courses and do not count toward the 120 credits needed for graduation. Grades earned in remedial courses are used to calculate semester and cumulative GPA. New freshman required to take WRIT 099 or MATH 090 and/or MATH 095 must successfully complete remedial coursework before completing 30 semester credits.
To be eligible for Dean's List honors, students must earn a semester grade point average of at least 3.50, while carrying a minimum of twelve (12) semester college level (courses above 100) credits on the A/F grading system.
Courses graded with a Pass (P) grade and courses numbered below 100 do NOT count toward the 12 semester credits required to calculate Dean's List honors.
Dean's list honors are printed on the official transcript.
Final examinations are scheduled during the last week of each semester. The final exam schedule for each term is listed at http://www.uwsuper.edu/registrar/exams.cfm.
In the event that final examinations on a given day have to be cancelled due to inclement weather or other emergency circumstances, the following procedures shall apply:
- The examinations scheduled for that day will be moved to the day immediately following the last scheduled examination day.
- If the cancellations happen during the first part of a split examination week, the make-up day will be the Saturday within the exam week.
- If instructors can determine an alternate time for their examination outside of the above, they are permitted to do so. It is their responsibility to communicate this to members of the class.
- If instructors can determine an alternate examination format (i.e. take home exam, web exam) they are permitted to do so. It is their responsibility to communicate this to members of the class.
The Family Educational Rights and Privacy Act of 1974 (FERPA) as amended: Sets forth requirements regarding the privacy of student records. Specifically, FERPA governs:
- The disclosure of education records maintained by an educational institution; and
- Access to these records
- Notification by the institution to students of their FERPA rights
Education records: Records, handwritten or in any media, (including conduct records) that are directly related to a student and maintained by the University of Wisconsin-Superior (UW-Superior) or by a party acting for the institution. Records NOT protected by FERPA include:
- records of instructional, administrative, and educational personnel which are the sole possession of the maker and are not accessible or revealed to any individual except a temporary substitute
- records maintained by UW-Superior security/law enforcement unit
- records of employment which relate exclusively to individuals in their capacity as employees (records of students employed by the UW-Superior as a result of their status as students are education records, e.g. work-study)
- records created, or maintained by a physician, psychiatrist or other recognized professional acting in his or her professional capacity (including counseling and health records)
- Alumni records which contain information about a student after s/he is no longer in attendance at UW-Superior and which do not relate to the person as a student.
Student: A person, who attains the age of 18, or who attends an institution of higher education regardless of age, who is enrolled in a UW-Superior credit or non-credit course.
UW-Superior considers the following Directory Information and WILL release this information WITHOUT the written consent of the student.
Students may submit a "Directory Information Restriction Request" form to the Office of the Registrar to prevent directory or non-directory information from being released. This Restriction form is valid for one year and must be re-submitted if the student intends for the restriction to be in effect for a longer period of time.
The Solomon Amendment:
This law requires universities to release the information listed below regarding enrolled students to the military for recruitment purposes. Students may restrict this disclosure to the military only by restricting all disclosure of Directory Information.
UW-Superior considers Non-Directory Information to include, but not to be limited to the following, and therefore will NOT release this personally identifiable information without the student's written consent, or as specified in this policy.
Upon request, UW-Superior discloses education records without consent to officials of another institution that a student seeks or intends to enroll, or where the student is already enrolled so long as the disclosure is for the purposes related to the student's enrollment or transfer.
Disclosure of Non-Directory Information:
UW-Superior may disclose non-directory information from students' education records, without student's written consent, to school officials who have a legitimate educational interest in the records, or to certain other individuals or organizations, as specified below. The release of information to those described below does not constitute authorization to those individuals or organizations to share that information with a third party without the student's written consent.
A school official is:
- A person, organization, or company who is employed by, contracting with, or properly authorized by the Board of Regents, UW-Superior, or state law to perform administrative, supervisory, academic, research, or support functions for UW-Superior.
- This definition includes, but is not limited to:
- law enforcement personnel;
- health staff;
- certain appropriate students;
- field supervisors;
- contractors, such as attorneys, auditors, or collection agents;
- those properly authorized to serve as official board or committee members; or
- any others properly authorized to assist another school official in performing his or her professional responsibilities for UW-Superior.
- A school official must abide by all applicable policies and procedures regarding confidentiality of education records.
A school official has a legitimate educational interest if:
The official needs to review an education record in order to fulfill his or her professional responsibility. Those professional responsibilities may include, but are not limited to:
- Performing a task that is specified in his/her position description or by a contract agreement
- Performing a task related to a students' education
- Performing a task related to the academic or behavioral conduct of a student
- Conducting research that benefits students and/or the University.
Other permissible recipients of such disclosures are:
- The US Department of Education, the Comptroller General, state or local educational authorities
- Organizations conducting certain studies for, or on behalf of UW-Superior
- Organizations conducting research for educational agencies or institutions for developing, validating or administering predictive tests; administering student aid programs; and improving instruction.
- Accrediting organizations
- Comply with a judicial order or lawfully issued subpoena, including ex parte orders under the US Patriot Act.
- Appropriate parties in a health or safety emergency
- A victim of a crime of violence or nonforcible sex offense when the information is related to the final results of the disciplinary preceding conducted by UW-Superior
- Those who seek sex offender registry information required from those required to register as sex offenders under state or federal law
- Officials at other institutions in which the student has already enrolled or seeks to enroll in
- International sponsors
- State and local officials to whom information is specifically required to be reported by a state law as permitted by FERPA.
- Parents of a dependent student, as identified on federal tax forms
- Parents of students, under the age of 18 at the time of the disclosure, who have violated any law or any institutional policy governing the use or possession of alcohol or a controlled substance.
The Registrar shall decide the legitimacy of requests for permissible disclosures of student information.
If the Registrar is served with a valid subpoena requesting student information, the Registrar must comply with the request. Before doing so, the Registrar shall attempt to notify the student of the subpoena in advance of compliance so the student may seek protective action, unless the disclosure is in compliance with a subpoena issued by an agency that has ordered the contents of the subpoena, or the information furnished in response to the subpoena, not be disclosed.
Student Class Schedules:
The Office of the Registrar will not release current class schedules or locations for any student, unless that information is requested pursuant to a valid subpoena, as described above. In the event of an emergency that involves the health and/or safety of an individual, UW-Superior will deliver a message to a student. Otherwise, it is the responsibility of all students to make available their whereabouts to parents, children, spouses or anyone else they deem appropriate.
Information on deceased students may be made available to survivors or third parties via a request to the Registrar. An individual student's rights under FERPA are no longer valid upon death of that student.
Record of Requests for Disclosure:
UW-Superior must maintain a record of each request, with the exceptions listed below, for access to, and disclosure of, personally identifiable information from education records. The record of each request for access and each disclosure must contain the name of the parties who have requested or receive information and the legitimate interest the parties had in requesting or obtaining the information.
A record does not have to be kept if the request was made by or disclosure was made to:
- An eligible student
- A school official who has been determined to have a legitimate educational interest
- A party with written consent from the eligible student
- A party seeking directory information only
- A student serving on an official committee or assisting another school official
Thus requests for, or disclosure of education record information without a student's written consent, which UW-Superior is required to record, would include, but is not limited to:
- Disclosure to the parent (either custodial or noncustodial) of an eligible student
- Disclosure in response to a lawfully issued court order or subpoena
- Disclosure for external research purposes where individual students have been identified
- Disclosure in response to an emergency
These records must be maintained with the education records of the student as long as the records are maintained by UW-Superior.
Student Rights Under FERPA:
FERPA affords students certain rights with respect to their education records. These rights include:
- The right to inspect and review educational records; requests will be complied with no later than 45 days from the date of the student's written request, which is to be directed to the Registrar's Office. Students do not have the right to receive a copy of their record unless failure to do so would prevent them from inspecting and reviewing their record, such as when the student no longer lives within commuting distance. The Registrar may arrange for these students to inspect the requested records at a college or university located closer to the student.
- The right to request the amendment of education records, which the student believes are inaccurate, misleading or otherwise in violation of the student's rights of privacy. If the Registrar does not agree with the student's request to amend his/her education records, the student may submit a written request to the Dean of Students Office asking for a formal hearing on his/her request. The Dean shall make the final decision regarding the student's request. If the student disagrees with the decision of the Dean, he/she may submit a written statement which will be placed in his/her official record commenting on the disputed information.
- The right to give or to withhold consent to disclosure of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent;
- The right to file with the US Department of Education a complaint regarding UW-Superior's compliance with the requirements of FERPA;
- Records relating to individuals who apply for admission but are not admitted or do not enroll are not protected by FERPA; and
- The right to receive notification of rights granted by FERPA.
- New and continuing students are notified of their FERPA rights each semester via message on the Student Digest.
- New students are notified of FERPA rights at all SOAR (summer orientation and registration) events.
- Everyone can access UW-Superior's Student Data Privacy (FERPA) policy at www.uwsuper/registrar
The Office of the Registrar is the primary contact for all student information inquiries.
Access to Public Records
The archivist has been designated by the chancellor as the custodian of all public records maintained at UW-Superior. Requests for records should be made directly to the designated custodian during normal office hours or by mail addressed to Laura Jacobs, Jim Dan Hill Library, University of Wisconsin-Superior, (715) 394-8343. Records which are readily available will be provided promptly.
If an extensive search is required, the person making the request will be notified of costs when they reach a level of $50 or more. Copying charges are 5 cents per page. If copies of records are to be mailed mailing, processing and copying charges will be made. Should the total charge exceed $5, the charges must be prepaid.
Degrees awarded at UW-Superior include: Associate Degree, Bachelor of Arts (BA), Bachelor of Fine Arts (BFA), Bachelor of Music (BM), Bachelor of Music Education (BME) and Bachelor of Science (BS).
The associate degree (a two-year degree) is primarily intended to provide a broad liberal arts background and is designed to be the foundation for, and satisfy the general education requirements, for most bachelor degree programs. Students who intend to transfer to another institution should earn an Associate degree prior to leaving UW-Superior. Latin honors are not awarded for associate degrees.
Overall Associate degree requirements:
- Earn a resident (UW-Superior) cumulative grade point average of 2.0.
- Earn at least 24 credits from UW-Superior
- The last 12 credits of the degree must be earned at UW-Superior.
- Complete General, Core and Knowledge Category requirements. Students admitted Fall 2012 or later must complete one First Year Seminar General Education course.
- Complete the Diversity and Non-Western Requirements.
- Submit an electronic application for graduation via E-hive
- Pay a $50 graduation fee to the Cashier's Office prior to the diploma being sent. The graduation fee does not include the cap and gown, which is purchased separately in the University Bookstore.
- Degrees are not posted to transcripts with outstanding Incomplete or In-Progress grades.
- Student may not use more than one catalog; student may not satisfy the General Education requirements from one catalog, while satisfying the major requirements of another catalog.
- Degrees are posted in the term in which a graduation application is submitted for the respective degree.
- Degrees are not posted when a student has been academically suspended.
Additional Associate Degree Requirements:
- Complete of a minimum of 60 credit hours (numbered 100 or above); at least 24 credits must be earned at UW-Superior
- Complete an additional three credits in the Natural Sciences: courses in Biology, Chemistry, Geology or Physics.
- Complete an additional three credits in the Social Sciences: courses in Economics, Political Science, Sociology, Psychology or Anthropology.
- Complete an additional four credits drawn from any of the following disciplines: Anthropology, Art History, Biology, Chemistry, Computer Science, Economics, English, Film/Theatre, History, Foreign Languages, Geology, Geography, First Nations Studies, Music, Philosophy, Physics, Political Science, Psychology, Sociology, Women's Studies or Writing (with the exception of 099, 101, or 102).
- Complete at least two courses, excluding core requirements, in a single discipline.
Bachelor degrees are four-year degrees that include all general education requirements plus a minimum of additional credits toward a specific major(s)/minor so that a minimum of 120 credits are earned. Latin honors are awarded for bachelor degrees.
Overall Bachelor degree requirements:
Note: See other sections of the catalog for additional or specific requirements for Bachelor of Arts, Bachelor of Fine Arts, Bachelor of Music, and Bachelor of Science degrees. Other sections of the catalog should also be consulted for the specific requirements for General Education, academic major and minor programs of study, and professional preparation such as teacher education.
A. Overall requirements (Note that credits are semester credits.)
- 120 or more total undergraduate credits, i.e. in courses numbered 100-499.
- 36 or more undergraduate credits in upper-division courses, i.e. courses numbered 300-499.
- A resident grade point average of 2.0 or above for all undergraduate credits.
- 30 or more undergraduate credits earned at UW-Superior.
- The last 12 undergraduate credits earned at UW-Superior
B. Completion of the General Education requirements (See the General Education section of the catalog.)
- Core courses.
- Non-Western and diversity requirement.
- Knowledge categories.
C. Completion of the requirements for major, minor, and/or comprehensive major programs in different disciplines (See the Academic Programs section of the catalog.)
- At least one major and one minor in a different discipline; two majors in different disciplines; or a comprehensive major.
- A major is 30 or more credits, half or more of which are in upper division courses.
- A minor is 21 or more credits, one third or more of which are in upper division courses.
- A comprehensive major is 51 or more credits, 22 or more of which are in upper division courses.
- A resident grade point average of 2.0 or above in the courses satisfying the requirements for each major, minor, or comprehensive major. (i.e. a separate grade point average for each program.) A student cannot graduate while on academic suspension.
- Distinct credits in major, minor, and comprehensive major programs, (i.e. credits counted only once.)
- 51 or more total distinct credits.
- 22 or more distinct upper-division credits.
- In the event that one or more courses satisfy requirements in more than one major and/or minor program, additional credits will be required in one or more of the programs up to the total credits and/or the total upper-division credits required for the programs.
- The major and minor programs should be in different disciplines, i.e. half or more of the credits and/or upper division credits applied to one program should be distinct from those for another. Additional credits in one or more of the programs may be permitted to satisfy the distinction.
Note: Items c and d above do not apply to comprehensive major programs.
D. Variations from these requirements.
- Individual programs, departments or certification groups may have additional or higher requirements.
- A petition process for variations from these or other requirements and policies is published in this catalog.
Bachelor of Arts (BA)
- Students must complete a minimum of 6 credits in one foreign or indigenous language.
- Students must complete at least one foreign or indigenous language course at UW-Superior.
- Students who have successfully completed high school language courses must complete a language placement exam to determine their level of language proficiency.
- Students who place above the 202 level are not required to enroll in one UW-Superior foreign or indigenous language course.
- Students are awarded retro-credits for lower level language courses after successfully completing 102, 201 or 202 with a grade of B- or higher. For example, if students place into SPAN 202, they would receive retro-credit for SPAN 101, 102 and 201and it would be posted to the official transcript.
- Complete a comprehensive major, or a non-comprehensive major with another major or minor.
Bachelor of Fine Art (BFA)
- Complete the foundation art requirements.
- Decide upon a studio focus during the first two years in the major.
- Complete a minimum of 18 credits in sequence taken in one studio area. A minimum of 60 credits is required including the foundation courses plus three credits of drawing beyond ART 105.
- No minor or second major is required for this comprehensive BFA degree.
Bachelor of Music (BM)
- Compete one of the following performance areas: Instrumental, Jazz Studies, Keyboard or Voice
- Complete a minimum of 72 to 84 credits in music consisting of ear training theory, music history and other specific courses within the chosen performance area.
- Complete additional requirements, plus 01-2 elective music credits.
- No minor or second major is required for this comprehensive BM degree.
Bachelor of Music Education (BME)
- Complete either the Choral/General Music or the Instrumental Music certification majors.
- Complete MUSI 161 for the World Language, Culture and Philosophy Humanities Knowledge Category General Education requirement.
- Complete either ART 222 or COMM 122 for the Art History, Criticism and Appreciation Fine and Applied Arts Knowledge Category General Education requirement.
- Compete 58 credits of specific MUSI/MUSED courses for the Choral/General major.
- Complete 62 credits of specific MUSI/MUSED courses for the Instrumental major.
- Complete 29 credits of specific Teacher Education (T ED) courses.
- Complete a minimum of 126 total credits for the Choral/General major.
- Complete a minimum of 130 total credits for the Instrumental major.
Bachelor of Science (BS)
See above under degree requirements.
Certificates are awarded for short programs consisting of 9 to 30 credits. To be awarded a certificate for completion of a credit-bearing certificate program, students must: complete a certificate application form, gain the required signatures, pay a $20 fee and submit the application to the Registrar's Office for the certificate to be posted to the student's transcript.
Students earning certificates do not participate in Commencement and Latin honors are not awarded for certificates.
Certificates are not awarded to students with academic suspension status.
Master degrees are graduate-level degrees. The catalog requirements in effect upon the student's term of entry define the graduation requirements for the degree sought. Application for the graduate degree must be made online at the beginning of the final term of attendance.
For a graduate degree to be posted, all requirements and course work must be completed within four weeks of the final day of the student's last term of attendance. Students who have applied, but do not graduate must reapply for graduation.
All credits used in meeting the requirements of a graduate degree or certification in professional education must be earned within a period of not more than 10 consecutive years, commencing with the enrollment date in courses applicable to the degree (or certification program) rather than the completion date of applicable courses.
All master's degree candidates are required to complete a thesis or culminating project as prescribed by the graduate program and approved by the faculty advisor. Evidence of completion of this requirement must be verified by the advisor as indicated on the student's Plan of Study
UW-Superior awards two master degrees: Master of Arts (MA) and Master of Science in Education (MSE).
Overall Graduate degree requirements:
Master of Arts (MA)
UW-Superior offers MA degrees in:
See specific requirements in the Graduate Studies section of this catalog.
Master of Science in Education (MSE)
UW-Superior offers MSE degrees from the following departments in the following majors with minimum requirements listed:
See specific requirements in the Graduate Studies section of this catalog.
Specialist in Education (EdS)
UW-Superior offers an EdS in Educational Administration with specializations in:
See specific requirements in the Graduate Studies section of this catalog.
UW-Superior offers courses that lead to certifications for licensure in:
See specific requirements in the Graduate Studies section of this catalog.
Minor Awarded after Bachelor Degree Earned
Students, who have already earned a baccalaureate degree, and wish to earn a subsequent minor, must complete all requirements of the minor including a minimum of 21 distinct additional semester undergraduate credits that are not applied to the first degree.
This means that students seeking a subsequent minor from UW-Superior must have a minimum of 141 earned degree-seeking credits. Students must apply for and pay the graduation application fee for a subsequent minor.
Students MAY use the same credits to satisfy requirements for a major and minor (double-dipping IS allowed).
The subsequent minor shall be listed separately on the official transcript with the date awarded.
Transfer Students earning a Minor after being awarded a transfer baccalaureate degree.
Students with a baccalaureate degree from any other regionally accredited institution who wish to earn a subsequent minor from UW-Superior must complete a minimum of 21distinct additional semester undergraduate credits from UW-Superior, subsequent to the awarding of the first degree.
Students MAY use the same credits to satisfy requirements for a major and minor (double-dipping IS allowed).
The subsequent minor IS NOT LISTED on a UW-Superior official transcript and students do NOT apply for graduation.
UW-Superior Alum who wish to earn a second UW-Superior degree who have earned a baccalaureate degree from UW-Superior, may not return to UWS to seek a second major that will be attached to the UW-Superior degree already earned; rather students will be required to earn a second degree.
Students, who have earned a baccalaureate degree from UW-Superior, and who wish to earn a second, distinct undergraduate degree from UW-Superior, must complete a minimum of 30 additional semester undergraduate credits from UW-Superior, subsequent to the awarding of the first degree. Requirements for a second major must be completed AS WELL AS requirements for a third major or a minor (if the second major sought is not a comprehensive major). This means students seeking a second baccalaureate degree from UW-Superior must have a minimum of 150 earned degree-seeking credits. Students must apply for and pay the graduation application fee for a second degree.
For example, a student can be awarded a BS degree in biology and a BS degree in chemistry, assuming s/he has met the requirements of both majors and have earned at least 150 credits from UWS. Students MAY use the same credits to satisfy requirements for more than one major or for a major and minor (double-dipping IS allowed).
Students with a baccalaureate degree from any other accredited institution who wish to earn a second baccalaureate degree from UW-Superior must complete a minimum of 30 additional semester undergraduate credits from UW-Superior. These 30 credits cannot be from the original degree (from the transfer institution).
Transfer students must complete the requirements of a UW-Superior major AND a UW-Superior minor or third major (if not a comprehensive major). This means students, who already hold a baccalaureate degree, seeking a second baccalaureate degree from UW-Superior, must have a minimum of 150 earned degree-seeking credits. Students must apply for and pay the graduation application fee.
Second Master's Degree
Additional master's degrees are permissible but each degree requires 30 to 60 semester credits (as per the catalog requirements) beyond the credits earned for the previous master's degree(s). Courses taken as part of a prior master's degree may not count toward the credit requirement for a subsequent master's degree. Students who have completed a master's degree program at UW-Superior who wish to re-enter for a second master's degree must use a re-entry application to begin a subsequent master's degree.
A request for a posthumous degree is initiated by a person, or persons associated with the deceased to the Registrar. This is usually a family member, but the academic department of the student can initiate it in accordance to the wishes/support of the family.
The deceased student must have completed at least 7/8 of the degree requirements of his/her major. If the deceased student was not close to meeting graduation requirements, the academic department my recommend that a "Certificate of Accomplishment" or other similar acknowledgement be issued.
The request must be approved by the academic department and the Provost. The Registrar may also suggest a posthumous Associate degree, if the deceased had completed 7/8 of an Associate degree.
Graduation Latin Honors Designations for Undergraduates
At UW-Superior there are two Graduation honors notes on the official transcript.
- Graduation Honors are calculated using both the resident and transfer grade points for students who have earned a minimum of 30 semester credits in residence, with at least 27 of those credits graded with letter grades. Graduating students must earn the minimum GPA at each of the levels of distinction listed below:
- Summa Cum Laude 3.850 and above
- Magna Cum Laude 3.60 to 3.849
- Cum Laude 3.4 to 3.599
- Major Honors are calculated using both the resident and transfer grade points from the courses that are required for the major. Graduating students must earn the minimum GPA at each of the levels of distinction listed above.
To learn about honors cords distributed for Commencement; see the the Commencement section of this catalog.
Students become candidates for graduation upon submitting an electronic graduation application via E-Hive. Students must have the "expected graduation term" set to the correct term, in which they plan to graduate, in their E-Hive. Once this done, a link for an electronic graduation application will be visible.
UW-Superior conducts two formal commencement ceremonies each year in December and May. Caps and gowns must be worn by all graduates at Commencement and may be purchased in the 'Jacket Book & Supply.
Students completing requirements during the summer term participate in the preceding May Commencement ceremony prior to their degree.
Graduation honors are calculated using all transfer PLUS UW-Superior credits.
Commencement honor cords are given to bachelor degree-seeking students who participate in Commencement based on cumulative GPA (includes transfer plus UW-Superior credits) when s/he participates in Commencement (walking honors). Students retrieve the honor cord from the Registrar's Offered and then the cord is placed on the students at the Commencement ceremony.
Honors posted on official transcripts are calculated on the student's final cumulative GPA (includes transfer plus UW-Superior credits) after all courses have been graded (final honors).
Diplomas list the degree and degree Latin honor earned (if cumulative GPA-transfer plus UW-Superior credits is at least 3.40). Majors, minors, major honors are not printed on the diploma.
Students are allowed to move their graduation term forward one term without having to re-apply and re-pay the $50 graduation fee, if the reason is because the student did not meet all graduation requirements the previous term.
Students graduating following Summer College participate in the preceding May Commencement ceremony unless given permission by the Registrar to attend the subsequent December Commencement ceremony.
Below are listed the official grades of UW-Superior. Grades listed below are used to calculate term and cumulative grade point average (GPA) unless noted with an asterisk. Grade points are assigned for each grade (including zero grade points) used to calculate GPA.
Faculty electronically assign final grades students have earned at the end of each term or Summer College session. Students access grades via their unofficial transcript in E-Hive.
Below are listed grade points assigned for each grade.
|Letter Grade||Grade Points per Credit||Credit Earned?|
|AUD (Audit) *||N/A||No|
|I (Incomplete) *||N/A||No|
|IP (In-Progress-only assigned for specific courses) *||N/A||No|
|P (Pass) *||N/A||Yes|
|NC (No Credit) *||N/A||No|
|NR (Not Reported)*||N/A||No|
|W (Withdraw) *||N/A||No|
Instructors are expected to evaluate students regularly and consistently by criteria and guidelines provided to the students at the beginning of the semester in the course syllabus. If a student has reason to believe that a grade is incorrect, the student may act on that concern through the following process.
A student may seek to appeal the grade based on one or more of the following factors:
- An error was made in grade computation;
- The grade was based on factors contrary to those stated in the course syllabus;
- The grade involved some breach of federal or state constitutional protections, federal laws, Regents' Rules, or UW-Superior policies.
Student Appeal Process
- Student must present rationale for changing the grade to the instructor. This consultation must occur no later than the fourth week of the following semester.
- Fall Semester grade appeals must be submitted by the fourth week of Spring Semester
- Spring Semester grade appeals must be submitted by the fourth week of the following Fall Semester
- Summer College grade appeals must be submitted by the fourth week of the following Fall Semester
- If the results are not satisfactory and the student wishes to continue the appeal process, the student shall make an appointment to speak with the department chair explaining the grade concern.
- The department chair can offer to facilitate a meeting between the student and the instructor.
- If the results are not satisfactory and the student wishes to continue the appeal process, the student has the right to contact the provost and submit a written request for review of the contested grade.
- The provost can appoint an individual or group to review the student's grade concern and report back to the provost.
- The provost, after hearing the results of the report in listed above, can suggest an instructor change a grade or that no action be taken to change a grade. The provost, as chief academic officer, has the final determination in establishing cause.
The instructor is the only person who can change a grade (unless the instructor is no longer on campus and/or available to make a grade change-at which point the department chair may change the grade.) If there is cause to request a grade change and the instructor declines to make the change, the provost has the right to submit a written description of the complaint to be inserted into the instructor's personnel file. Likewise, the instructor can submit a letter of explanation regarding the grade. If the provost determines that there is no cause to request a change in grade, the matter is closed with no record in the instructor's personnel file.
- The provost will convey the findings and actions to the student, the instructor, and the department chair.
It is the student's responsibility to call the instructor's attention to any perceived error in grading as soon as possible after grades are reported. It is the instructor's responsibility to correct grading errors as soon as they are noted, if warranted.
The instructor authorizes a grade change by signing a Change of Grade form. The department chair approves this form and then submits it to the Registrar's Office, where the record will be changed and the student notified of the change of grade.
A change of grade can result in a student's change in academic standing (good standing/ probation/suspension).
Instructor's have the purview to change grades at anytime, (regardless when the grade was assigned) providing they have department chair approval.
Incomplete Grade Lapse
A grade of Incomplete (I) may be given by an instructor when a student has been engaged for at least two-thirds of the class, but has been prevented by emergency circumstances from completing the course. There should be, in the judgment of the instructor, a reasonable probability that the student can complete the course successfully without again attending regular class sessions or needing extensive instructor supervision.
Instructors who assign an I grade must submit a change of grade form (requesting the I be replaced by a regular grade A-F or P) by the end of the next Fall or Spring term. I grades for Summer lapse after Fall term.
If a grade change is not submitted by the last day of the subsequent term, by the instructor who assigned the Incomplete grade, the Registrar's Office will lapse the Incomplete grade to a Failing (F) grade the day after the last day of the term (last day of final exams).
Degrees will not be posted to transcripts if there are any I grades listed on a transcript. The Registrar will request faculty to change any I grades, for courses not required for graduation with NC (no-credit) grades prior to posting a degree. Ultimately, it is the student's responsibility to ensure all I grades have been replaced with regular grades prior to applying for a degree.
In-Progress (IP) Grades
A grade of In-Progress (IP) may be assigned by an instructor in specially designated courses where the expectation is that students cannot finish the course within a traditional term. There should be, in the judgment of the instructor, a reasonable probability that the student can complete the course successfully within one calendar year without attending regular class sessions or needing extensive instructor supervision.
Courses meeting this requirement are student teaching, internships, senior capstones, practicums or theses. ONLY the specific courses listed below can be assigned IP grades:
ART 435, 497, 498, 635, 697, 698, 735, 797, 798, 799
BIOL 181, 281, 481, 491, 492, 496
CHEM 181, 281, 381, 481, 491, 496, 497
CJUS 160, 301, 320, 491, 492, 498, 499
COMM 698, 798, 775, 780
EDAD 760, 761, 762, 763, 860, 861, 862, 863, 864, 867
COUN 750, 756, 758
FNS 486, 490
GEOG 281, 298, 450, 481, 491, 491, 496, 498, 681
GEOL 281, 281, 491, 496, 681
HHP 188, 339, 422, 423, 424, 435, 458, 471, 490, 491, 492, 494, 495, 496
HIST 301, 490, 495, 695
LSTU 301, 485, 488, 497, 499
PHYS 281, 381, 481, 681
POLS 301, 485, 499
READ (ENGED beginning FA 11) 752
SOCI 301, 497
SO W 422, 427
TED 441, 442, 443, 444, 446, 448, 449, 450, 752
Instructors who assign an IP grade must submit a change of grade form (requesting the IP be replaced by a regular grade A-F or P) within one calendar year of date the IP grade was assigned. If a grade change form is not submitted by the end of one calendar year, by the instructor who assigned the IP grade, the Registrar's Office will lapse the IP grade to a Failing (F) grade.
Degrees will not be posted to transcripts with Incomplete (I) or In-Progress (IP) grades listed on the transcript. The Registrar will request faculty to change any IP grades, for courses not required for graduation with NC (no-credit) grades prior to posting a degree. Ultimately, it is the student's responsibility to ensure all IP grades have been replaced with regular grades prior to applying for a degree.
Students earning a D or F in 100- to 200-level semester-long courses through the middle of the term will receive a mid-semester grade email. Mid-term grades are not issued during summer session. Mid-term grades are not calculated in the grade point average and do not appear on students' transcripts. Mid-term grades are valuable for both students and faculty as progress checks and advising tools. Students are encouraged to discuss their academic performance with the instructor and/or adviser to determine ways to improve course performance so that academic standing is not negatively affected when final term grades are posted.
Mid-term grades are not issued during Summer College.
Students are allowed a total of 15 elective Pass/Fail (P/F) credits, with the exclusion of WRIT 101 and WRIT 102.
Specific courses, identified by the various departments and in the student's major, may not be taken P/F. Degree-seeking students cannot take COMM 110 as P/F. Students in Business and Economics programs, and other students who wish to enroll in 300- or 400-level Business or Economics courses, may not include courses taken as P/F as pre-requisites. Details are specified in the Business and Economics section of this catalog.
Students who choose the P/F grading option should do so upon enrollment in a course, but they are allowed to change to P/F grading up through the tenth day of Fall or Spring term (or the last day to drop/add for Summer College/J-Term courses).
Students who wish to change to P/F grading after the tenth day of term may do so WITH the approving signature of the faculty teaching the course and the department chair (of the department that houses the course) on a Pass/Fail form obtained from the Registrar's Office (or www.uwsuper.edu/registrar).
Students are allowed to submit this form to the Registrar's Office until the day before final examinations begin for any term or Summer College/J-Term. If a student receives a Pass grade, s/he may not subsequently repeat this same course for a letter grade.
Students should be aware that it may be difficult to transfer P/F graded courses to other institutions of higher education.
The Registrar's Office should be notified as soon as possible of a student's change in name or address. Each student is expected to maintain his or her mailing address through his or her E-Hive account or through a change of address form submitted to the Registrar's Office. The mailing address represents the address to which official university mail will be sent during the student's career.
Students who wish to have their billing statements mailed to an address different than their mailing address should contact the Cashier's Office. Graduate students may request a business address be entered by the Graduate Studies Office.
Exceptions to established undergraduate policies may be requested by submitting a petition to the Credits and Reinstatement Committee. Petitions are available in the Registrar's Office or at www.uwsuper.edu/registrar/forms . Students are encouraged to read the full directions (as listed on the reverse side of the petition form) as well as the Rules for Petition Decisions attached to the form. Petition forms submitted without the required signatures will not be considered by the committee.
If students' written petitions are denied, they may request to attend a Credits and Reinstatement Committee meeting in person for a subsequent decision IF the student is able to provide additional documentation not submitted with the written petition request.
Exceptions to graduate policies may be requested by submitting a petition to the Graduate Council. Petitions are available in the Graduate Studies Office or at www.uwsuper.edu/graduate/forms.
Students may acquire knowledge and skill competencies through and by experiences which are not necessarily tied to the traditional coursework. It is the philosophy of this University to allow students credit by examination opportunities to broaden students' educational opportunities and accelerate their progress toward completion of degree requirements.
Students transferring to UW-Superior may transfer up to 32 semester credits acquired through credit by examination in those courses and disciplines for which credit by examination opportunities are provided at UW-Superior; this includes CLEP/DANTES exams.
Credit by examination can be pursued through Departmental Exams, CLEP/ DANTES exams, Advanced Placement (AP) exams, International Baccalaureate (IB) or Prior Learning:
- Departmental Examinations-the following guidelines have been established for departmental examinations:
- Departmental examination opportunities may be available in courses offered for undergraduate credit. Instruction and evaluation are the responsibilities of academic departments. Accordingly, academic departments will designate those courses eligible for departmental examination and will determine the standards, methods, and procedures for course content and credits.
- To have the opportunity for credit by departmental examination, students must make arrangements with the appropriate academic department. Then print the Departmental Credit by Examination form, take the form to the Cashier's Office and pay a $25 per course service fee before taking the examination. A receipt showing payment of this fee will be verified by examiners at the time the examination is scheduled. The final step is to submit the completed and signed form to the Registrar's Office so that the course is entered on the official transcript.
- Where departmental examination credit is awarded, a grade of (P) pass will be assigned as determined by the faculty in the department. Credit earned through examination will be so noted as such on the student's transcript. Courses completed by departmental examination will not be computed in determining students' grade point averages.
- No entry will be made on a student's transcript unless s/he successfully completes a course according to the requirements for departmental examinations.
- Students will not be allowed to earn credit by departmental examination in courses in which they already have earned a grade.
- Students will not be allowed to repeat an examination for credit in a course in which they have previously attempted to gain credit by examination.
- Academic departments will provide opportunities for departmental examinations during the registration period and the first three weeks of each semester or summer school session. Departmental examination credits must be received in the Registrar's Office no later than the end of the fifth week of the semester to be recorded for that semester.
- CLEP-DANTES (DSST) Examinations
Students at UW-Superior may receive college credit for passing scores on certain examinations offered by the College Level Examination Program (CLEP) and the Defense Activity for Nontraditional Educational Support (DANTES or DSST). CLEP and DANTES tests are offered online only. The following policies and procedures must be followed to earn credit for CLEP or DANTES:
- Students can apply to complete at CLEP or DANTES exam at: http://www.uwsuper.edu/support/forms/clep-dantes-form.cfm .
- CLEP or DANTES examination credit is awarded only for course exams approved by UW-Superior faculty as listed at http://www.uwsuper.edu/support/testing/clep-tests.cfm
- Only students enrolled at UW-Superior may receive credit for CLEP or DANTES examinations. Students who take examinations before actual enrollment at UW-Superior will receive college credit only after enrolling.
- Students who complete CLEP or DANTES exams at other institutions, will have to request the official CLEP or DANTES transcript be sent to UW-Superior to have credit awarded.
- Credits awarded at UW-Superior for CLEP/DANTES may, or may not be, transferable to other institutions. Transfer of credit is at the discretion of the institution to which students are transferring.
- When successful on a particular examination, students are awarded credit for the course (no grades are awarded). Failure on an exam is not recorded on student records. Students can repeat the examinations six months after the initial examination.
- Normally, students will not be allowed to gain credit by examination for courses in which they already have earned a grade.
- Secondary school students who have participated in the Advanced Placement (AP) Program in high school may have college credit awarded based on AP exam scores.
- Credit may be awarded for a score of 3 or above on appropriate examinations
- To determine scores that equate to UW-Superior courses go to: http://uwhelp.wisconsin.edu/testing/ap/superior.aspx
- Secondary school students who have participated in the International Baccalaureate (IB) Program in high school may have college credit awarded based on IB exam scores.
- To determine scores that equate to UW-Superior courses go to: http://uwhelp.wisconsin.edu/testing/ib/superior.aspx
- Credit for Prior Learning through Portfolio Assessment (PLA). UW-Superior grants credit based on prior learning experience when three criteria are satisfied:
- The portfolio process requires presentation of evidence supporting a claim that, through life experiences, the student has mastered learning outcomes equivalent to those for a particular course
- Verification and documentation of what was learned must be presented. If evidence to verify and document the learning experience is not presented, there is no basis for judgment and evaluation.
- What was learned must be communicated to the appropriate faculty member(s). If what was learned from the experience cannot be communicated, then no evaluation is impossible. A documented portfolio is prepared by students and evaluated by the faculty. Credit awarded through this process can be used to fulfill graduation requirements.
- Credit awarded will not count toward the 30 resident credits required for graduation, because PLA credit is awarded at UW-Superior, not earned at UW-Superior.
- Portfolio credits usually do not transfer to another institution. It is at the discretion of the institution to which you are transferring as to whether or not they accept portfolio credits.
- Evaluation will be on a "P" (pass) or "F" (fail) basis.
- Assessment fees are paid upon submission of the portfolio for assessment. Fees include an administrative fee plus a per credit fee for credits assessed.
- The university accepts credit awarded for prior learning through portfolio assessment by other regionally accredited colleges and universities, through the same process used to award transfer credit.
- For more information on assessment guidelines, assessment forms and sample portfolios, contact the Assessment of Prior Learning Coordinator in Erlanson Hall, Room 105, or refer to http://www.uwsuper.edu/pla.
- Students seeking credit for technical college (outside of the existing articulation agreements) or other non-collegiate coursework need to contact the Registrar's Office for procedures. The fee for this process is $25.
Web registration for Fall term and Summer College begins on Monday of the first full week in April. Web registration for Spring term and J-term begins on Monday of the first full week of November.
Students are emailed specific assigned appointment times when they can begin the registration process via their E-Hive account. Students must have met with their advisor and have the advisor registration hold removed prior to being able to register through E-Hive.
Students with negative holds on their account will not be allowed to register for classes.
In-Person registration (where students register in-person with a hard-copy registration form) begins on Tuesday of each registration week. Beginning on this same day students may also bring signed Drop/Add forms to the Registrar's Office for processing, providing the form has his/her advisors signature.
Students may add classes via their E-Hive account, or at the Registrar's Office, without instructor permission, through the fifth class day of each term (pro-rated for Summer College). From the sixth through the tenth class day of each term, students are required to have permission from their advisor and instructors before they are allowed to enroll. This requires either a permission number to add a course via E-Hive, or signatures on a Drop/Add form submitted to the Registrar's Office for processing.
After the eleventh class day of each term, students may add a class with signatures from the instructor, their advisor and department chair on a Petition form which is submitted to the Registrar's Office for consideration by the Credits and Student Reinstatement Committee.
Students who wish to add a class during the last two week of the term, or thereafter, are required to pay a $20 fee.
Adding Classes During Summer College or Shorter Periods
- Students enrolled in classes that are two weeks in length are allowed the first two class days of the session to add a class without instructor permission
- Students enrolled in classes that are three weeks in length are allowed the first three class days of the session to add a class without instructor permission
- Students enrolled in classes that are four weeks in length are allowed the four class days of the session to add a class without additional instructor permission
- Classes five weeks in length or longer, will follow the same procedure listed above for adding regular-term classes.
After the specific class day of the session listed above, students may add a class with signatures from the instructor, their advisor and department chair on a Petition form which is submitted to the Registrar's Office for consideration by the University Petition Committee.
Dropping Classes During a Regular Term
Students may drop classes via their E-Hive account, or by submitting a signed Drop form to the Registrar's Office, through the tenth class day of each term (pro-rated for Summer College). No additional signatures are required on the drop form during this period. Individual classes dropped during this period are not recorded on official transcripts.
If all classes are dropped a single notation of "withdrawn" and the date the student initiated the process is noted for the respective term on the official transcript. There is a $50 fee to drop all classes from the first day of the term through the tenth day of the term.
From the eleventh class day of each term through the 60% calendar day of each term (does not include 9 days of Spring Break week), students may drop classes by completing a drop form that is submitted to the Registrar's Office. There is a $20 fee that must first be paid at the Cashier's Office. This $20 fee is regardless of the number of classes being dropped. Classes dropped during this period are recorded on students' official transcripts with a grade of W (withdrawal).
Students seeking to drop classes after the 60% day of each term must submit such requests to the Credits and Student Reinstatement Committee for consideration with all required signatures and documentation (see the Petition section of this catalog). If the Committee approves the petition, W grades will be entered on the student's transcript for each course approved to drop late. If the Committee denies the petition, the course will remain on the official transcript for faculty to assign the grade the student earned.
Dropping Classes During Summer College or Shorter Periods
Two Week Classes
The last day to drop without permission is the second day of classes for the session. From the third class day of the session to the 60% calendar day of the session, students may drop classes by completing a drop form that is submitted to the Registrar's Office. There is a $20 fee that must first be paid at the Cashier's Office. This $20 fee is regardless of the number of classes being dropped. Classes dropped during this period are recorded on students' official transcripts with a grade of W (withdrawal). Students seeking to drop classes after the 60% calendar day of the session must submit such requests to the Credits and Student Reinstatement Committee for consideration. If the Committee approves the petition, W grades will be entered on the student's transcript for each course approved to drop late. If the Committee denies the petition, the course will remain on the official transcript for faculty to assign the grade the student earned.
Three Week Classes
The last day to drop without permission is the third day of classes for the session. From the fourth class day of the session to the 60% calendar day of the session, students may drop classes by completing a drop form that is submitted to the Registrar's Office. There is a $20 fee that must first be paid at the Cashier's Office. This $20 fee is regardless of the number of classes being dropped. Classes dropped during this period are recorded on students' official transcripts with a grade of W (withdrawal). Students seeking to drop classes after the 60% calendar day of the session must submit such requests to the Credits and Student Reinstatement Committee for consideration. If the Committee approves the petition, W grades will be entered on the student's transcript for each course approved to drop late. If the Committee denies the petition, the course will remain on the official transcript for faculty to assign the grade the student earned.
Four Week Classes
The last day to drop without permission is the fourth day of classes for the session. From the fifth class day of the session to the 60% calendar day of the session, students may drop classes by completing a drop form that is submitted to the Registrar's Office. There is a $20 fee that must first be paid at the Cashier's Office. This $20 fee is regardless of the number of classes being dropped. Classes dropped during this period are recorded on students' official transcripts with a grade of W (withdrawal). Students seeking to drop classes after the 60% calendar day of the session must submit such requests to the Credits and Student Reinstatement Committee for consideration. If the Committee approves the petition, W grades will be entered on the student's transcript for each course approved to drop late. If the Committee denies the petition, the course will remain on the official transcript for faculty to assign the grade the student earned.
Fives Week (or longer) Classes
Classes five weeks in length or longer, will follow the same procedure listed above for dropping regular-term classes.
Cancelling Classes Before a Regular Term/Summer College/Shorter Period
Students may cancel classes via their E-Hive account, or by submitting a signed Cancellation form to the Registrar's Office, BEFORE the first day of each term. No additional signatures are required on the Cancellation form. Cancelled classes are not recorded on students' official transcripts.
Cross Registration (with University of Minnesota-Duluth & College of St. Scholastica)
Full-time undergraduate students (12 credits or more) at UW-Superior can cross-register for two classes per term, except summer, at either the University of Minnesota-Duluth UMD) or the College of St. Scholastica (CSS). UMD evening courses are not available for cross-registration. Online courses, Distance Learning Center courses and Continuing Education courses at UW-Superior are not available for cross-registration. Registration forms are available in the Registrar's Office and under the Forms link at www.uwsuper.edu/registrar.
Conditions of cross-registration include the provisions that the course requested must have an available seat for the student and that the chair of the department in which the course is offered has given permission for the student to enroll in the course. Students must be enrolled at the home institution as full-time students and maintain those credits for at least the first four weeks of the term.
Cross-registered courses are counted in the plateau (total credit load). Additional fees will be charged for credits over 18.
Students wishing to use a cross-registered course to fulfill a degree requirement should get confirmation that the course is acceptable prior to enrollment. Repeating a course taken previously at UW-Superior through cross-registration will not remove the initial UW-Superior grade from the record. For courses in a major, the advisor and department chair must authorize the substitution. For general education courses, the advisor and department chair, where the course is offered, must authorize the substitution.
Distance Learning Registration
Coursework through the Distance Learning Center (DLC) is normally open only to students enrolled in the program. However, on-campus students, with the support of their advisor, the instructor and the department chair of the instructor, and the DLC director, may enroll in coursework through DLC. The form to request this action is at www.uwsuper.edu/dl under the forms link with the title of Petition for on-campus student to take a DLC course.
Dropping all classes for a term is considered a Total Withdrawal. Students must complete a Total Withdrawal form, at http://www.uwsuper.edu/registrar/forms, secure all required signatures on the form and then meet with the Registrar, who is the last person to sign the Total Withdrawal form.
Total Withdrawal from All Classes for a Term/Summer College/Shorter Period
First Ten Days of Term
Students must complete a Total Withdraw form, securing all required signatures. The final signature on the form is the Registrar's. Withdraws are not listed on the official transcript prior to the eleventh day of the term; however a notation of "withdrawn" and the date the student initiated the process does appear on the transcript for the term the student withdrew from.
There is a $50 fee for totally withdrawing prior to the eleventh day of a term. This fee must be paid to the Cashier's Office before the form is submitted to the Registrar's Office
Eleventh Day to 60% Day of Term
The last day to totally withdraw from all courses, whereby students earn a W on his/her transcript for each course, is the 60% calendar day of each term or Summer College session/shorter period classes.
Students must complete a Total Withdraw form, securing all required signatures. The final signature on the form is the Registrar's. There is no charge.
Withdrawal from all classes after this date requires a petition appeal to the Credits and Reinstatement Committee. There are specific requirements for this request as listed on the Petition form
60% Day to End of Term
Students seeking to withdraw from courses after the 60% calendar day of the term (through the petition process), must secure a signature from each faculty member for each course, as well as the department chair for each course, on the petition form located at http://www.uwsuper.edu/registrar/forms. The petition form is then submitted to the Registrar's Office for consideration by the Credits and Reinstatement Committee. If the Committee approves the petition, W grades will be entered on the student's transcript for each course and notation of "withdrawn" and the date the student initiated the process. If the Committee denies the petition, the course will remain on the official transcript for faculty to assign the grade the student earned.
Students who fail to complete the official withdrawal process will be considered enrolled and will be graded accordingly.
Student may not totally withdraw from all courses in a term if any of the classes in the respective term, or Summer College session have been graded.
Students, who have totally withdrawn from all courses for a term, will not be allowed to register for any subsequent classes in the same term.
Neither UW-Superior faculty nor staff will normally initiate the withdrawal of a student on the basis of non-attendance.
Incapacitated Student Total Withdrawal
When a University official is made aware that a currently enrolled student has become incapacitated due to injury or illness and the Registrar receives written confirmation of such from a medical doctor, the Registrar may initiate a total withdrawal on the student's behalf.
Senior Students Enrolling in Graduate Courses
Second-semester UW-Superior seniors, with approval of the Graduate Council, may take a maximum of six graduate semester credits in courses numbered 500-699 during their final semester, subject to certain provisions. The graduate credits must be beyond those required for the baccalaureate degree, and cannot count toward the baccalaureate degree. Permission to enroll for the graduate credits requires approval of the Graduate Council, obtained by means of a petition during the prior semester. Seniors seeking this privilege must meet the grade point average required for unconditional admission to Graduate Studies. Undergraduate academic fees will be charged for these six graduate credits. After completion of an undergraduate degree, these graduate credits will be entered on the student's graduate transcripts. The student will have to pay the differential between undergraduate and graduate fees for the process to be completed.
All students repeating a course taken at UW-Superior must complete a Course Repeat Form and submit it with other registration materials.
Students are allowed to repeat a course previously passed only one time. This means a student can enroll two times maximum for any course. Exceptions to this are:
- Repeated courses required for major/minor.
- Repeated course numbers, but different course titles (special topics courses)
- Repeatable courses as noted in course description
Each time a student attempts to enroll in a previously passed course, s/he will receive a message indicating past enrollment in the course. Students will earn credit only one time for repeated courses, (exceptions listed above). The Registrar's Office will email students notice if they are enrolled in a previously passed course; however, it is the student's obligation to drop the course.
By repeating courses students may raise their grade point averages. The grade of record is the grade earned the last time a course is attempted. Repeating a course will not remove the initial grade from the transcript; however, it will change the cumulative GPA.Students who believe they have a valid reason to repeat a previously passed course more than one time are required to submit a petition form requesting to do so.
There is no limit on the number of times students can repeat failed courses.
Wisconsin requires payment of nonresident tuition by students who are residents of states other than Wisconsin.
For undergraduate students, residency status is determined at the time of admission. Residency status of graduate students is determined during the admission process to the Graduate Studies program.
A student's original resident status remains in effect unless the student requests and is granted reclassification. Such requests must be submitted to the Registrar's Office before the tenth day the semester in which reclassification is to take effect. To do this, submit the Residency Appeal Form Part II located at http://www.uwsuper.edu/registrar/forms.
Full and partial waivers of the nonresident portion of tuition are available on a limited basis to those who qualify. The Non-resident Tuition Waiver (NTW) Program offers financial assistance to non-Wisconsin and non-Minnesota students who enroll at UW-Superior. Non-resident students who are interested in attending UW-Superior and wish to be considered for the NTW Program are encouraged to complete and return the on-line form and apply for admission as early as possible prior to their intended term of enrollment. Note that awards through the NTW Program apply only to the non-resident portion of tuition and do not apply to the resident portion of tuition. The on-line form is located at http://www.uwsuper.edu/admissions/forms/ntw.cfm.
To qualify for exemption from paying nonresident tuition, students must be able to prove number 1 or 2 below.
- Must have resided in Wisconsin at least 12 months prior to the beginning of the term seeking to enroll in.
- Must have moved to Wisconsin for purposes other than education.
- The state presumes that if a student attended UW-Superior during the 12 months they are initially in the state, they moved here for educational purposes and therefore Wisconsin residency should not be approved.
- If a student enrolls immediately upon arrival in Wisconsin, they can overcome the state's presumption if they can prove that attending UW-Superior is a secondary factor and they would have been present in Wisconsin regardless of their enrollment
If a student is able to answer yes to number 1 and 2 above, then they must prove they are a bona fide Wisconsin resident; meaning they have established and plan to maintain a residence in Wisconsin. A student who enters and remains in Wisconsin mainly to obtain an education, is presumed to continue to reside outside Wisconsin and such presumption continues in effect until rebutted by clear and convincing evidence of bona fide residence.
Intent to become a bona fide resident of Wisconsin may be demonstrated or proved by several factors, including but not limited to: filing Wisconsin income tax returns; eligibility to vote in Wisconsin; motor vehicle registration in Wisconsin; possession of a Wisconsin driver's license; place of employment; and self support (all items and documentation required are listed on the residency appeal form.
Students can qualify for an exemption from non-resident tuition if they meet one of the qualifications listed below:
- Has established a bona fide residence in Wisconsin for 12 months preceding the first day of the term in which they are seeking a residency change.
- Is a MINOR student and has parent(s) or legal guardian who has established a bona fide Wisconsin residence for at least 12 month preceding the term in which they are seeking a residency change.
- Is an ADULT student who is dependent on his/her parents who has established a bona fide Wisconsin residence for at least 12 month preceding the term in which they are seeking a residency change.
- Is a MINOR student who has substantially resided in Wisconsin during the years of minority, at least 12 month preceding the term in which they are seeking a residency change.
- Is an ADULT student who has been employed in Wisconsin as a migrant worker for at least 2 months each year for 3 of the 5 years preceding the first day of the term in which they are seeking a residency change.
- Are a refugee
- Is a non-resident member of the armed forces stationed in Wisconsin (with 90 miles of the border of Wisconsin) on military orders.
- Spouses of #7
- Children of #7
- Has graduated from a Wisconsin high school and whose parent(s) have established a bona fide Wisconsin residence for at least 12 month preceding the term in which they are seeking a residency change.
- Is employed in Wisconsin full-time and was relocated by his/her employer.
The Registrar will assist students in determining whether they qualify as bona fide Wisconsin residents.
Retroactive Credit is transcripted for students who acquire learning in vertical content courses in which higher levels are dependent on skill and knowledge learned in at lower levels. If lower level learning can be demonstrated to the satisfaction of faculty who offer vertical content course such as mathematics and foreign languages, student may request to enroll in the higher level course. Students who earn a grade of B- or higher in the higher level course will be awarded retro-credit posted on the official transcript in the term in which the higher level course was completed.
Retro-credits for lower level language courses are only awarded for completing courses numbered 102, 201 or 202 with a grade of B- or higher. For example, if students place into SPAN 202, they would receive retro-credit for SPAN 101, 102 and 201and it would be posted to the official transcript. Retro-credits are not awarded for upper division language courses.
Students should ensure the faculty teaching the higher level course complete and send the Retro-Credit form to the Registrar requesting the posting of retro-credit.
Credit is normally accepted for college-level course work completed at institutions accredited by a regional or national accrediting organization recognized by the Council for Higher Education Accreditation (CHEA). (Foreign institutions must be recognized by the Ministry of Education in that country.) Courses must be similar in nature, level, and content to a course in UW-Superior's curriculum and applicable to an academic program. Courses that are remedial (usually numbered below 100); technical, vocational, or doctrinal in nature are generally not transferable.
Transfer credit is evaluated by the Transfer Specialist and recorded on the official UW-Superior transcript. The Transfer Specialist evaluates all transfer credit for general education course equivalency as well as equivalency for major and minor courses based on past practice, approved articulation agreements, review of the transfer course description, or approval from the faculty.
Transfer analysis will be based only on official transcripts received directly from the transfer institution, not from student copies or course work posted on a different institution's transcript other than the one where the credit was earned. A transcript must be received from each previous institution attended.
International transfer students are required to submit original grade reports/transcripts for all post-secondary institutions and courses attended and original academic diplomas, certificates, and national or other major exam results. Official records must be submitted in their native language and must be accompanied by an official English translation. Official records should be sent directly from the institution or examining board. Transfer credit evaluation may require submission of course syllabi (official explanation of course content) from the institution.
Transfer courses with descriptions that closely match the descriptions of courses taught at UW-Superior will generally transfer as direct course equivalent credits. For example:
- An introductory macroeconomics course at the previous institution will transfer as UW-Superior's ECON 251 Principles of Macroeconomics. Transfer courses that do not have direct course equivalents at UW-Superior will transfer as elective credits within the appropriate academic department.
- A course on the geology of Minnesota would transfer as geology elective credits because UW-Superior does not offer a course with this particular content. Elective credits may need further evaluation by the major department to determine applicability to a UW-Superior degree program and might be redirected for a general education course, major/minor or degree requirement.
A course that carries more credit than the corresponding UW-Superior course is transferred to meet the credit hours of the UW-Superior course; the additional hours are counted as elective credit.
Credits that do not apply toward specific requirements will be applied toward the minimum number of total credits required for graduation.
Students should not enroll for any UW-Superior course they already have transfer credit indicated. This will result in the transfer course being removed from the transcript since duplicate credit for a course is not allowed. Transfer courses that are not equivalent to UW-Superior courses are designated as elective credit, and assigned the appropriate elective number (189, 289, 389, 489, 589, or 689) for academic level of the course. Transfer grades are not computed in the cumulative UW-Superior grade point average, except for those taken as part of the cross-registration program. If a student is awarded transfer credit for a course and then repeats the course at UW-Superior, the transferred credits will be removed from the student's record.
Grades earned at previous institution(s) are not calculated into the UW-Superior cumulative grade point average; however, transfer grades are used when calculating degree grade point average used for graduation honors. Grades received for transfer work will not replace a grade for a course taken at UW-Superior.
Course substitutions in a particular general education, core or knowledge category may be appropriate when a transfer course is similar but not equal to a UW-Superior course. A course transferred as elective credit is eligible to be redirected for a general education, major, minor, or degree requirement. It is the responsibility of the student to provide the appropriate documentation such as a course description or syllabus from the previous institution to support her/his request. Course substitutions should be broadly interpreted according to the Principles of Accommodation. General Education/liberal arts requirements will be accepted in the broad academic areas of non-Western and diversity, humanities, social sciences, natural and physical sciences, and fine and applied arts.
A course designated as fulfilling a general education, diversity, or non-western requirement at another UW institution will transfer as the same at UW-Superior; whether or not UW-Superior has a direct course equivalent. In general the Transfer Specialist will award the appropriate credit earned from the transfer institution. Courses completed by UW System transfer students will transfer in accordance with the course equivalency in effect when the course was taken.
Transfer credit received from an institution that uses quarter credits will be converted from quarter credits/units to semester credits. A quarter credit is equated to .666 or 2/3 of a semester credit. Thus a course for three quarter credits would be changed to two semester credits when transferred to UW-Superior.
Academic credits with a grade of D- or higher will transfer to UW-Superior. Exceptions include coursework equivalent to College Writing I and II which will only transfer with a grade of C- or higher.
Elementary Education majors and teacher certification students may only transfer a minimum of C in College Writing I and II, COMM 110, MATH requirement of student's major, HHP 102, and teacher certification courses. A course equivalent to Introduction to Education will only transfer with a minimum grade of B- or higher.
The maximum number of combined transferable semester credits from a two-year college is 72. There is no credit limit on transferable credits from a four-year university. Regardless of the number of credits transferred, students still must earn 30 resident credits from UW-Superior.
UW-Superior lower-division General Education requirements are considered satisfied for those students who have earned an associate of arts (AA), associate of science (AS), associate of arts and sciences (AA&S) degree from a University of Wisconsin System institution or from any of the Minnesota State Colleges and University System (MnSCU) community colleges. UW-Superior has program-to-program articulation agreements for students who have graduated from many programs within the Wisconsin Technical College System, UW Colleges and the MnSCU system.
Students who earn an AA, AS, or AA&S degree from many community colleges in neighboring states may also be considered to have satisfied the UW-Superior lower-division General Education requirements.
The following may not necessarily be satisfied by an Associate Degree:
- Competency requirements or levels of proficiency (e.g., college writing, speech, foreign language, math, quantitative reasoning) established by the receiving institution for continuing students.
- General education courses that are prerequisites to a particular program or major and are required of continuing students (e.g., micro and macro economics for business majors).
- Requirements mandated by external professional accrediting associations or program approving agencies (e.g., Department of Public Instruction, Accreditation Board for Engineering and Technology, American Assembly of Collegiate Schools of Business).
If a student has a previous baccalaureate degree, the student will be awarded 120 hours of transfer credit and have all general education requirements met.
Remedial course work (courses numbered 99 or below) will only be transferred if a college-level course has not been completed in the subject area and the course is needed as a pre-requisite and the grade earned is a C- or higher. The coursework will only be transferred for milestone purposes, so no credit will be accepted.
Transfer students may select the pertinent catalog of entry at UW-Superior which corresponds with the start of the academic year at their previous institution, or students can choose the current UW-Superior catalog at time of transfer. The catalog used cannot be more than seven years old.
All students must receive pre-approval for Study Away courses. Study Away courses will be equated according to the pre-approved study away form. After grades are posted at the study away institution, an official transcript must be mailed to the UW-Superior Registrar's Office from the international institution before courses, credits, and grade points will be posted to a student's degree program. Study away courses are used in calculating cumulative grade point average.
Active-duty or veteran students must request their military transcript be sent to UW-Superior for evaluation for appropriate transfer credit. Enrolling students who have completed basic training will receive 3 transfer credits for HHP 102. Depending on the branch of the military, additional credit may be accepted for basic training as well. In addition, military transcripts are evaluated for academic credit that is similar in nature to UW-Superior undergraduate curriculum and applicable to an academic program.
Credit may be awarded for military experience and/or education. In awarding credit for such technical or specialized training, the recommendations of the American Council on Education are followed:
- Students whose length of service was one year or more are allowed up to six semester credits.
- A maximum of 32 semester credits may be allowed for military experience and education.
An admitted Graduate student may transfer up to 9 credits that are appropriate for his/her UW-Superior graduate program. Credits must be a grade of B or higher to transfer. No credit will be accepted for graduate work completed more than 10 years before the expected degree date, or work used to complete another degree. Each transfer course must be approved by the graduate student's advisor and department.
Graduate credits cannot count toward a baccalaureate degree. Any exceptions must be approved by the Credits and Reinstatement Committee.
College courses taken prior to high school graduation will be accepted at UW-Superior as long as the credit is:
- Earned at an accredited college
- Listed on an official transcript received directly from the college.
Students who wish to appeal the transfer analysis, should contact the Transfer Specialist in the Registrar's Office before proceeding with academic advising and registration.
The Registrar's Office furnishes transcripts to potential employers, school officials, and governmental agencies or to students but ONLY with a Transcript Request Form or a letter containing the student's signature. To access the transcript release form, go to http://www.uwsuper.edu/registrar/forms.
Fees for sending transcripts are listed below:
$8 for standard delivery
$10 for faxed delivery
$12 for rush requests (processed same day-standard mail or pick-up)
$25 for express delivery (processed same day; delivered overnight-Fed-Ex)
The request must include: student's name while enrolled, dates of attendance, Social Security number or Student Identification Number (SID), whether graduate or undergraduate transcript, and name and address of person or organization to whom it is to be released and the proper payment.
Telephone requests CANNOT be honored. Transcripts cannot be issued if money is owed to the University, or if any type of hold exists on the student's account. Transcript requests are normally processed within 24 hours, except during the last and the first week of each term.
UW-Superior strives to make the transition from veteran to student as easy as possible. The university's Veterans Coordinator, located in the Registrar's Office, will assist veteran and active duty military students with requirements to be admitted and to receive veteran benefits. For information regarding the veteran's student organization, advocacy and other services, contact the Associate Dean of Students at 715-394-8243 in the Yellowjacket Union Suite 230. UW-Superior is an institutional member of the Servicemembers Opportunity College (SOC), a group of more than 400 colleges and universities providing voluntary post-secondary education to members of the military throughout the world. As a SOC member, UW-Superior recognizes the unique nature of the military lifestyle and has committed itself to easing the transfer of relevant course credits, providing flexible academic residency requirements, and crediting learning from appropriate military training and experiences.
Information and applications for federal veteran's benefits may be obtained online at http://www.gibill.va.gov or through the Registrar's Office, Old Main, Room 139, (715) 394-8250. Veterans leaving active duty, if not applying online, must provide UW-Superior a certified copy of their discharge papers (DD214). Reservists and National Guard veterans must provide UW-Superior with an original of DD-2384 Notice Of Basic Eligibility (NOBE), and, if eligible for "kicker" monies, a copy of the kicker agreement. The commanding officer of a student's unit initiates these forms.
Students who have served in the armed services MUST have an official military transcript sent to UW-Superior prior to being admitted to the institution. Veteran students may receive transfer credit for education and some certain specialized training programs completed while in military. To determine the course equivalency for education and training, the recommendations of the American Council on Education are followed. The American Council for Education (ACE) evaluates military training and education, and translates courses and occupations held by service members into college credit recommendations. Descriptions of the courses and occupations evaluated by ACE, along with recommended numbers of credits, are published in the Guide to the Evaluation of Educational Experiences in the Armed Services (also known as the Guide), distributed every two years to military education offices, colleges, and universities. The actual type and amount of credit awarded depends on the policies of the college or university and your academic goals. The Guide is also available online at http://www.militaryguides.acenet.edu Students whose length of service was of one year or more are allowed up to six semester credits to transfer to UW-Superior. A maximum of 32 semester credits may be transferred for military experience and education.
Soldiers, reservists, veterans, and members of the Army National Guard must request their the Army/ACE Registry Transcript System (AARTS) transcript from http://aarts.army.mil or call toll free (866) 297-4427. Sailors, Marines, and veterans must request their Sailor/Marine/ACE Registry Transcript (SMART) by calling (877) 253-7122. Both AARTS and SMART transcripts are available free of charge to eligible Soldiers, Sailors, and Marines. Please check with the AARTS and SMART Operations Centers to confirm your eligibility.
Military Student Policy
The policy below is to assist Veteran students who must begin classes late, leave/return to classes in mid-term or leave classes early as a result to military deployment or training.
Veteran students, or children, or spouse of a veteran student, (already enrolled) who notify the Registrar that s/he must begin attending classes after the first day of a term, due to a military assignment, will be allowed to do so up through the 15th class day of the semester.
Late fees will not be charged to the veteran student, his/her children or spouse who make this request.
The veteran student, his/her children or spouse must provide a copy of the veteran's military orders to the Registrar and state in writing when the veteran will be released and able to attend classes.
The Registrar will send email notices to the following, notifying them of the first day the veteran student, or child or spouse, plans on attending classes for the respective term:
- Dean of Students
- Cashier's Office
- Financial Aid Office
- Residence Life Office
- Faculty for all classes in which the veteran student, child or spouse, is currently enrolled
The Registrar will place an Advising hold (negative service indicator) on the veteran student, child or spouse's record to ensure s/he meets with the Veteran's Official in the Registrar's Office upon return to UW-Superior.
The veteran student, child or spouse returning from military duty shall report to the Veteran's Official in the Registrar's Office upon her/his return to discuss starting classes late and the problems associated with late enrollment. The Veteran's Official shall release the hold (upon meeting with the student).
The Bursar shall withhold any funds to the veteran student, child or spouse, until the Veteran's Coordinator has released the Advising hold.
Faculty will make every attempt to accommodate students for whom this policy applies.
Students are responsible for completing all course requirements (including any portion they may have missed).
Leave During and Return Prior to End of Term
A veteran student who receives verified military orders (copy of military orders is required) requiring him/her to stop-out for a short duration within a term may request to continue enrollment and participate in the course if:
- The student is currently passing the course
- The student has a cumulative GPA of at least 2.5
- The student will miss less than 25% of the total class days for the entire class. The student must consult with the instructor of the course to ensure all required work is completed prior to the end of the term.
Leave Before End of Term
A veteran student, child or spouse, initiating a Total Withdrawal due to verified military activation (copy of military orders) shall be given a choice to either Withdraw from all classes or receive Incomplete grades.
Withdraw from all classes and be given a full tuition refund of monies paid by the student. Students, who receive the WI GI Bill Waiver, will not receive a refund because their tuition is waived. Students who qualify for Chapter 33 benefits will not receive a refund because their tuition and fees is paid by the Department of Veterans Affairs.
Students seeking a total withdrawal will receive W grades on their transcript, regardless of the date of withdrawal. If the military activation date is within three weeks from the end of a term, veteran students, child or spouse are allowed to request Incomplete grades. Students should seek written procedures, from each faculty member assigning an Incomplete grade, for completing any coursework in which he/she is doing satisfactory work. Incomplete grades lapse to Failing grades after one term. If a veteran student should need longer than one semester, following the semester in which the Incomplete was given, to complete the work; sh/e should consult with the faculty member who assigned in the Incomplete grade. If the student and the faculty member agree to extend the Incomplete deadline for another semester, the faculty member shall notify the Registrar of the extension.
In the event of immediate deployment, the Dean of Students will be empowered to act on behalf of the veteran student, child or spouse for purposes of completing withdraw procedures.
Students are responsible for completing all course requirements (including any portion they may have missed).
University of Wisconsin - Superior
Old Main 139
Belknap and Catlin Ave.
P.O. Box 2000
Superior, WI 54880