Academic Policies and Procedures
Dates for advanced registration are published. Students should meet with their advisor before registration.
Students may repeat only courses for which they earned a grade of C or lower. The grade earned in the repeated course is the grade used to calculate the cumulative GPA. All course repeats must be taken through UW-Superior.
Only courses numbered 500 and above may be accepted as graduate courses. Requirements are established by the course instructor and approved by the Graduate Council.
Credit by Examination
Graduate credit will not be awarded through the mechanism of credit by examination. Any student desiring to have completed graduate coursework entered on the official transcript shall be required to officially enroll in the course, complete all graduate course requirements and have a grade officially recorded by the graduate faculty member of record.
Credit Load, Academic Year and Summer
Minimum and Maximum Graduate Full Time Credit Load
The minimum full-time credit load for a graduate student is nine credits per semester. The maximum load for a graduate student is 15 credits per semester. The maximum load includes Continuing Education classes. Graduate students may enroll for a maximum of 12 credits during Summer College.
Class Hour and Credit Definitions (AP1127)
A class hour is defined as 50 minutes. The following definitions refer to the number of class hours during a semester that is approximately 15 weeks long or an equivalent amount of time for terms of longer or shorter duration.
One on-campus class credit is defined as: 1 class hour of classroom or direct faculty instruction per week and a minimum of 2 class hours of out-of-class student work each week.
One distance learning or hybrid class credit is defined as: an equivalent amount of instruction and student work leading to equivalent learning outcomes, as required for an on-campus class as defined above.
One laboratory credit is defined as: a minimum of 2 class hours of work each week in a laboratory under the supervision of a lab supervisor/instructor and an expectation of 1 class hour of additional out-of-class student work each week
One studio credit hour is defined as: a minimum of 2 class hours of studio work each week under the direct supervision of an instructor and a minimum of 2 class hours of individual studio work each week
One ensemble music credit is defined as: a minimum of 1 class hour of supervised rehearsal each week and a minimum of 2 class hours of individual student work each week
One internship or practicum credit is defined as: at least 45 hours of supervised work in a field placement each semester
One individualized study credit (e.g. thesis, independent and applied music) is defined as: a minimum of 3 class hours of direct instruction and/or individual work each week
The graduate programs may require students to complete a written and/or oral final examination.
No grade below C earns graduate credit. A 3.00/4.00 grade point average is required for graduation.
Course Repeat Policy (AP1114 G)
Graduate students may repeat only courses for which they earned a grade of C or lower. The grade earned in the repeated course replaces the initial grade and is used to calculate the student's cumulative GPA. The previous grade remains on the official graduate student transcript, but does not calculate into the graduate student's cumulative GPA. Graduate students may only repeat courses at UW-Superior.
Incomplete Grade (AP1113 G)
A grade of Incomplete (I) may be assigned by an instructor when a student has completed at least two-thirds of the class assignments, but has been prevented by emergency circumstances from completing the course. There should be, in the judgment of the instructor, a reasonable probability that the student can complete the course successfully without again attending regular class sessions or needing extensive instructor supervision within one calendar year.
Instructors who assign an I grade must submit a change of grade form (requesting the I be replaced by a regular grade A-F or P) within one calendar year. If a grade change is not submitted by the instructor who assigned the incomplete grade within one year from the term in which the I grade was assigned, the Registrar's Office will lapse the Incomplete grade to a Failing (F) grade (per university policy).
In Progress Grade (AP1113 G)
A grade of In-Progress (IP) may be assigned by an instructor in specially designated courses where the expectation is that students cannot finish the course within one calendar year.
There should be, in the judgment of the instructor, a reasonable probability that the student can complete the course successfully within two calendar years following the term in which the IP was assigned without attending regular class sessions or needing extensive instructor supervision (per university policy). Courses meeting this requirement are student teaching, internships, capstones, thesis or exit projects. ONLY specific courses on file with the Registrar can be assigned IP grades. Refer to AP1107 for list of courses.
Instructors who assign an IP grade must submit a change of grade form (requesting the IP be replaced by a regular grade A-F or P) within two calendar years of the date the IP grade was assigned. If a grade change form is not submitted by the end of two calendar years, by the instructor who assigned the IP grade (per university policy), the Registrar's Office will lapse the IP grade to a Failing (F) grade.
Degree posting is the mechanism for officially adding that a given degree has been completed to the student's official transcript. Degrees will not be posted to transcripts with Incomplete (I) or In-Progress (IP) grades listed on the transcript. Ultimately, it is the student's responsibility to ensure all I and IP grades have been replaced with regular grades prior to applying for a degree.
Reentry of Inactive Graduate Students
Students who have not enrolled in graduate coursework within a calendar year are considered inactive. Inactive students must update and reactivate their files by completing a Graduate Reentry form before they will be eligible to register for graduate courses. Forms are available at www.uwsuper.edu/graduate and the Graduate Studies Office.
Senior Students Enrolling in Graduate Courses
Second-semester UW-Superior seniors, with approval of the Graduate Council, may take a maximum of six graduate semester credits in courses numbered 500-699 during their final semester, subject to certain provisions. The graduate credits must be beyond those required for the baccalaureate degree, and cannot count toward the baccalaureate degree. Permission to enroll for the graduate credits requires approval of the Graduate Council, obtained by means of a petition during the prior semester. Seniors seeking this privilege must meet the grade point average required for unconditional admission to Graduate Studies. Undergraduate academic fees will be charged for these six graduate credits. After completion of an undergraduate degree, these graduate credits will be entered on the student's graduate transcripts. The student will have to pay the differential between undergraduate and graduate fees for the process to be completed.
Residency Requirement for Earning a Graduate Degree (AP1116 G)
A minimum of half or 50 percent of the required credits including the last nine (9) credits of each graduate program must be earned through UW-Superior.
Acquisition of a Second Master's Degree
Additional master's degrees are permissible but each such degree requires 30 to 60 semester credits (per the catalog requirements) beyond the credits earned for the previous master's degree(s). Courses taken as part of a prior master's degree may not count toward the credit requirement for a subsequent master's degree. Students who have completed a master's degree program at UW-Superior who wish to re-enter for a second master's degree may use a Re-Entry form available as indicated above
Degree Completion within a Ten-Year Limit
All credits used in meeting the requirements of a graduate degree or certification in professional education must be earned within a period of not more than 10 consecutive years, commencing with the enrollment date in courses applicable to the degree (or certification program), rather than the completion date of applicable courses.
Thesis, Seminar Paper or Project
All master's degree candidates are required to complete a thesis, seminar paper or culminating project as prescribed by the graduate program and approved by the faculty advisor. Evidence of completion of this requirement must be verified by the advisor as indicated on the student's Plan of Study. The thesis, paper or project must be submitted electronically to the student's advisor and to the UW-Superior Library. Individual programs may require additional copies of the final thesis, paper or project.
Responsible Conduct of Research (AP1201)
Use of IRB to Protect Human Subjects
UW-Superior meets current federal regulations by expecting that all students and faculty doing research will receive training in responsible conduct of research (complete policy found in AP1201, Responsible Conduct of Research).
All research dealing with human subjects must secure approval from the UW-Superior Institutional Review Board for the Protection of Human Subjects.
Transfer Credit (AP1115 G)
Admitted Graduate student may transfer up to 9 credits, appropriate for the degree/major enrolled in, from other institutions regionally accredited to offer graduate programs.
No credit below a grade of B will transfer. No credit will be allowed for graduate work completed more than ten years before the expected degree date, or work used to complete another degree.
Graduate students who wish to transfer credit from another accredited institution must:
Have an official transcript sent to the Graduate Studies Office.
Complete a Transfer Credit Request form (available in the Graduate Studies Office or via Graduate website).
Each course transferred must have approval of the graduate student's faculty advisor and department.
Each course accepted as transfer will be recorded on the student's official graduate transcript by the Graduate Studies Office.
Exceptions to established Graduate Studies policies may be requested by
submitting a petition to the Graduate Council. Petitions are student
initiated and brought forward to the Graduate Council through the
student's advisor. Petition forms are available in the Graduate Studies
Office or online at www.uwsuper.edu/graduate.