Proctors for Examinations

Proctors for Examinations

Proctors are required ONLY for Math 090, 112 and 230. Most Distance Learning classes do NOT require proctors.

Several Distance Learning instructors require that exams be administered by a qualified proctor. For these classes, written proctor verification is required by UW-Superior to ensure the academic integrity and credibility of our programs, and to maintain accreditation.

Proctoring at UW-Superior

On campus, proctoring is normally available through Student Support Services (SSS) in Swenson Hall Room 1024, Monday through Friday, from 8 a.m. until 4:30 p.m. (Students should plan to start by 3 p.m.). Please contact Jason Ihlenfeldt at SSS by calling 715-394-8087 or emailing at least two business days in advance or the desired testing time to make an appointment. 

It may be possible to arrange  alternate proctoring, if necessary, at the Distance Learning Center (DLC) in Old Main Room 103, or (with a week's notice) the Jim Dan Hill Library. The contacts for these alternate arrangements are Beth Hebert for the DLC and Laura Jacobs for the Library.

Obtaining an Approved Proctor

If you are not able to take your examination at UW-Superior, you need to arrange to have your exam administered by an approved proctor. You are responsible for arranging the proctor, who must meet UW-Superior standards.

Qualified proctors may NOT be personal friends or relatives. They must be one of the following:

  • A full-time member of the teaching faculty or an educational administrator at any regionally accredited institution of higher education. Submit a photocopy of the front cover of the institution's directory or catalog and the page that lists the proctor's name and title.

  • A full-time, state-certified elementary or high school teacher, or school librarian. Submit a letter on official letterhead from the person's principal or superintendent verifying his or her position. A photocopy of a teacher's certification is not sufficient.

  • Any educational administrator who holds a position similar to high school superintendent, supervising principal, principal, or intermediate unit administrator (whose name appears in the institution's directory or catalog). Submit a page from the directory or catalog showing the proctor's title as well as the institution's name. Important: A currently employed teacher may not request a fellow teacher as proctor. A superintendent or principal from the same school district is acceptable.

  • A professional librarian employed at a public library. Submit a letter written by this person's supervisor on official letterhead of the library system in which he/she is employed. The letter must include verification of the proctor's employment, highest degree earned, and job title.

  • For personnel of the armed forces: any commissioned officer of higher rank than the student, such as a base commander; a non-commissioned officer in command of a military post, an education officer, or a base librarian. Submit a letter on official letterhead from the base commander (or an authorized representative) verifying the proctor's position. 
  • Testing Center or Student Services Office at an accredited college or university.

Proctor Approval Form

The Proctor Approval Form can be downloaded from this link:
Download Proctor Approval Form Here

  • The form can be completed on a computer and then signed, or printed prior to completing and signing it. It will need information from both the student and the proctor.
  • Your proctor must return the form by mail or fax to the Distance Learning Center, along with required verification. The completed form and verification must be approved by the Distance Learning Center before exams will be sent. 
  • Proctor forms are good for a full year (i.e., fall to fall, spring to spring, etc.).

Procedure for Students for Ordering Exams

Several options are available to students for ordering exams. Ordering may be completed in several ways:

  • Via email:
  • By telephone: (715) 394-8487.
  • By U.S. mail: UW-Superior DLC, P.O. Box 2000, Superior, WI 54880.

Students should provide the following information when ordering an exam:

  • Name and student ID (SID) number.
  • Name of course and test (i.e., Math 102, second test).
  • Name of proctor.

Exams are sent directly to the proctor. We normally send them by email now, so we will need a "work" email address for the proctor.

Testing Process

Students arrange a time to take the exam that is convenient for the proctor. Students must show the proctor an official photo-identification card (state driver's license or ID card, tribal ID card, or passport). 

Procedure for Proctors for Sending Completed Exams to the DLC

After the student completes an exam, the proctor must send the completed exam to the Distance Learning Center. The DLC provides postage-paid, pre-addressed envelopes for this purpose.