Registration and Advisement FAQs
Registration and Advisement
The Cashier's Office puts registration holds on accounts that have a balance after the final payment due date. Once the account is paid in full, the hold will be removed. It is best to contact the Admissions Office to learn why there is a hold on your account and what you will need to do to remove it.
Faculty are required to submit grades by noon seven days after the last day of the course (or last day of final exams).
Student grades will start appearing on your E-Hive about three working days after the last exam.
- Log into your E-Hive account. The main Academics page will appear.
- On the Academics page will be the link for "my academics"-- click on this link.
- Another page will appear. On this page will be the "Change Graduation term" field.
- Find you graduation term code by clicking into the spyglass -- update and save.
Students should allow 24-48 hours for an advisor to respond to any email or phone contact. Receiving a response may take longer at high demand times such as during registration periods. If your advisor has not responded to you within a reasonable time frame and you have not been able to reach them, please contact the Center for Academic Advising and our staff will assist you in connecting with your advisor.
Your Advising Report is found in the drop-down bar in the Academics section of your E-Hive. It outlines your major, minor, and general education requirements and shows the options of courses you can take to fulfill each of those areas.
If your major or minor is listed inaccurately in your Advising Report, please contact the Advising Office.
If your appointment is to discuss registration, be sure to visit your E-Hive and review your Advising Report ahead of time, and make a “wish list” of courses that you are interested in taking in the next semester. Also, be sure to write down and bring any questions that you have.
During the appointment, be prepared to discuss the following:
- your educational interests and goals
- your educational plan, including course selection
- any academic concerns or questions when appropriate
Once the placement test has been taken, the course you have been placed into will be listed at the end of your unofficial transcript for UW-Superior.
- Logon to your E-Hive
- Click on "My Student Center", located in the top of the middle section of your E-Hive home page
- Under "Academics", in the left margin, you will see a drop down box. Select "Transcript: view unofficial" and click on the arrow to the right of the box.
- In the drop down box titled "Report Type", select Unofficial Transcript" and click "go".
- Scroll to the bottom of your unofficial transcript and you will see English class, Math class(es), and/or Foreign Language class that you are allowed to enroll in based on the results of your placement exam(s) or your ACT English score.
If you are having difficulty locating these locations, your advisor will be able to assist you in locating your placement and directing you to the appropriate courses.
This depends on when you make the decision not to attend.
Before the First Day of classes:
Online: Log into your E-Hive Account and drop all of the classes you have registered.
In Person: Complete an official "Registration Cancellation" card available in the Registrar's Office, Old Main 139 and the staff will drop the classes for you.
After classes begin but prior to the tenth day of each term (shorter period for summer and J-Term classes):
It is the responsibility of the student to drop the course they are not going to attend. There is now an Administrative Drop Policy in effect; however, it is still the responsibility of the student to drop from his/her class(es). If students do not attend a course and do not drop the course, they will receive a grade of F.
Students withdrawing from all courses after classes begin must complete a "Total Withdrawal Form."
Students may drop classes via E-Hive through the tenth day of classes.
Students can add classes via E-Hive through the fifth day of classes.
From the eleventh day of each term through the 60% day of each term:
Beginning the eleventh day of classes through the 60% day of term students who drop classes will have a W (withdrawal) listed on their transcript for each course withdrawn from.
IMPORTANT: Withdrawal from the University is not official until the completed withdrawal card is on file in the Registrar's Office.
After the 60% day of each term:
Students will be assigned the grade they have earned (usually an F grade).
Students may submit a petition for a late drop; students must present a valid reason as to why they did not drop by the deadline date. There is no guarantee that late drop petitions will be approved.
Academic advising is a collaboration between you and your advisor. In order to get the most out of your experience, students are expected to take an active role in the process. This includes:
- Scheduling regular appointments or making regular contacts with their advisor during each semester
- Coming prepared to each appointment with questions or material for discussion
- Being an active learner by participating fully in the advising experience
- Asking questions if you do not understand an issue or have a specific concern
- Keeping a personal record of your progress toward meeting your goals
- Organizing official documents in a way that enables you to access them when needed
- Completing all assignments or recommendations from your advisor
- Gathering all relevant decision-making information
- Clarifying personal values and goals and provide advisor with accurate information regarding your interests and abilities
- Becoming knowledgeable about college programs, policies, and procedures
- Accepting responsibility for decisions
Your academic advisor is your best point of contact to connect you to the many resources that are offered to students at UW-Superior. They are able to help with:
- Goal Setting
- Course Selection
- Policy Clarification
- Resources - both campus and community
- Staying on track
- Major Exploration
- Input and Feedback
You should always see your advisor ASAP for:
- Course troubles
- Dropping courses or withdrawing
- Changing/declaring a major or minor
While students are required to meet with their academic advisor each semester for registration, your advisor is a resource throughout the entire academic year.
Students who do not attend the first class meeting of a course, do not participate in a course related activity in an online course, or do not notify the instructor they will be absent for special reasons, will be dropped from the course.
Students should not assume that a course will be dropped automatically. It is still the students' responsibility to verify official enrollment through transcripts and class schedule.
Probation is a warning to you that unless you attain a minimum of a 2.00 GPA in the next term you will be suspended for at least one term. This is even true if your cumulative GPA is over a 2.0.
The policy allows most students two terms before being suspended. So if you have one poor term, a warning is given. This is probation. If a second poor term results, you will be suspended.
If suspended, you cannot enroll in classes with the exception of Summer College.
Students suspended for two or more terms are required to sit-out two or more terms prior to petitioning for reinstatement.
If you believe there are extenuating circumstances related to your suspension status, you may submit a petition request to the Credits and Reinstatement Committee requesting to be immediately reinstated (and therefore not be required to sit out one term).
If you add or drop a class after school begins and your financial aid has already disbursed, it will not be adjusted up or down. However, your progress (credits attempted vs. credits earned) is monitored, and dropping classes after the tenth day of the semester may have an effect on your eligibility for future financial aid, as explained in the Satisfactory Progress Policy. If you withdraw from school or are administratively dropped (university drops you from a class based on non-attendance the first day of class), you may be required to pay back some or all of your financial aid, according to our Refund Policy.
Yes, you can through our retro-credit policy. Some disciplines build sequentially on the necessary knowledge base. In these disciplines, if you take a higher level course successfully, you may gain the credit for the lower courses. This is not an automatic process.
If you earn a B- or higher grade in a higher level class, you will earn retro-credit for all sequential courses below this course. To have retro-credit added to your transcript, the Registrar must receive a request from the faculty member teaching the course.
For example, if you earn a B in SPAN 202, you would earn retro-credit in SPAN 101, 102 and 201.
You can meet with your advisor and discuss whether a course substitution form can be completed and sent to the Registrar's Office for processing.
Major and minor requirements can be substituted by your advisor and the department chair of the department where the course is housed.
Further questions should be directed to the Transfer Specialist in the Registrar's Office.
Under policy, you can elect to take up to 15 credits pass-fail. There are courses that are only pass-fail and courses that you cannot take pass-fail. If the course you are choosing is available for pass-fail, you need to submit the Pass-fail Agreement form available online or from the Registrar's Office.
A drop is the process used when you want to "quit" one or more of your courses but still remain a student. This must be done prior to the 11th day of a term. Courses dropped are NOT listed on the transcript.
A withdrawal is from the 11th to the 60% day of each term. Dropped classes are listed on the transcript with a grade of W.
A total withdrawal is done when you want to drop all of your courses for the term. You are then no longer considered an enrolled student. This requires the student to complete and submit a total withdrawal card to the Registrar's office for processing.
Either of these actions have implications for financial aid, health insurance, athletic eligibility, etc.
- Days 1-5 of the semester: Classes may be added or dropped in E-Hive without instructor's permission
- Days 6-10 of the semester: Classes may be dropped through E-Hive and added with permission from the instructor using either a permission number or an add form
- After Day 10 of the semester: Any dropped course will show up as a "W" on your transcript and you will be charged a $20 drop fee.
Undergraduate Students must meet with their advisor during the advisement period prior to registering. The advisor must release the Advisor Hold before a student can enroll in classes. Students can register on, or after their scheduled registration appointment time as listed in their E-Hive.
Graduate Students can register from the first day of early registration through the first day of class via their E-Hive. Graduate students may also mail their registration to:
Graduate Studies Office
Swenson Hall 2024
P.O. Box 2000,
Superior, WI 54880-4500
Your instructor is your best first contact if you are having challenges in a course. The instructor's office hours and contact information are listed on the syllabus for the course. You should also contact your advisor as soon as possible – they will be able to connect you to resources that will assist you in getting back on track and being successful in your courses.
Class year is determined by the number of credits you have completed successfully:
0 - 27 earned credits = freshman
28 - 55 earned credits = sophomore
56 - 83 earned credits = junior
84+ earned credits = senior
If you have earned credit for a course at another institution or at UW-Superior and you believe the course could meet a requirement in your major, minor, or a general education requirement, you may request a course substitution. The process for this request is as follows:
- Obtain a course syllabus and/or course description from the institution where you earned the course
- Consult with your advisor and the department chair from the granting department
- If it is agreed that the course can be used in substitution, fill out the Course Substitution/Course-Equivalent Form
- Obtain your advisor's signature and the signature of the department chair for the department that will be granting the substitution
- Submit the form to the Registrar's Office for processing
Your advisor can assist you in completing these steps and answer any questions that you may have about the process.
In the Undergraduate Catalog, you can find your program and university graduation requirements, course descriptions, and detailed information regarding all University academic policies. This document is your guide to completing your academic requirements. You are responsible for the requirements in your catalog of entry (Note: students in programs requiring licensure may be held to changes based on licensing requirements, and changes in academic policy and procedures apply to all students). Students are able to submit a request to change their catalog to a more recent year if they feel that changes made in a newer catalog are more beneficial to their educational and career goals.
The goals of the General Education Program at the University of Wisconsin-Superior are to foster the growth of the following skills and habits of mind:
- Communication: Students demonstrate effective communication skills in writing, speaking, reading and listening.
- Critical Thinking: Students engage in critical thinking based on multiple forms of evidence.
- Creative Expression: Students develop skills in creative expression, including abstract thinking.
- Diversity and Global Citizenship: Students demonstrate empathetic and ethical thinking based on knowledge of the diversity of human experience.
- Interdisciplinary Connections: Students connect knowledge and methods from a variety of disciplines through courses across the general education curriculum.
General education courses are great ways for students to support their chosen major by selecting classes that complement learning and concepts in their chosen discipline; explore potential majors if undeclared; or build skills and knowledge in areas that the student feels will help them to attain career and life goals.
Your academic advisor can assist you in exploring general education course options that fit with your academic goals.
Your advisor has set expectations in the advising process. You can expect your advisor to:
- Understand and effectively communicate the curriculum, graduation requirements, and university policies and procedures.
- Encourage and guide you to define and develop realistic goals.
- Provide you with information and strategies for utilizing the available resources and services on campus.
- Assist you in understanding the purposes and goals of higher education and its effect on your life and personal goals.
- Monitor and accurately document your progress toward meeting your goals.
- Be accessible for meeting with you via office hours for advising, telephone, e-mail, or web access.
- Assist you to develop skills in decision-making so that you may assume responsibility for your educational plans and achievements.
- Maintain confidentiality.
- Assist you in working closely with your instructors.
Change of major, minor, degree, advisor, and catalog year forms can be found on the Center for Academic Advising Forms page. There is also a link to advising forms at the bottom of the right column in your E-Hive Student Center portal. The electronic form must be completed and submitted. Once received by the Center for Academic Advising staff, your request will be processed in 24-48 hours and you will receive an email confirmation of the change. Check your University email regularly until you receive confirmation, as the Center for Academic Advising staff will also email with any questions they may have regarding your request.
- Registration and course selection is your personal responsibility. Students earn credit only for those courses in which they are properly registered. Likewise, students must pay for every course for which they register.
- Students are responsible for the applicable information contained in the official campus catalogs.
- Students who do not comply with the payment deadline will have their registration cancelled assuming the student does not plan to attend. This may open full classes for students who are planning to attend.
- New students (freshmen and transfers) are required to submit a $100 down payment before registering for the first time.
You must satisfy any holds (service Indicators) for things such as academic fees, loans owed, fines, parking tickets, etc. before you will be permitted to register. Hold are displayed in your E-Hive account
If you choose to register in person, you will need to fill out a "Course Request Form" and bring it to Old Main room 139 for your initial registration.
Maximum Credit Load. You will not be able to register for more credits than allowed in the credit load schedule below:
- 15 credit limit for students enrolled in remedial (courses numbered 0 to 99) courses
- 18 credit limit for Freshmen
- 19 credit limit for Sophomores, Juniors, Seniors with GPA <3.0
- 20 credit limit for Sophomores, Juniors, Seniors with GPA 3.0 to 3.49
- 22 credit limit for Sophomores, Juniors, Seniors with GPA >3.49
- 14 credit limit for all students enrolled in Summer College
- 14 credit limit for students on academic probation
Officially Registered - You are a registered student if you have one or more courses at the close of the registration period. As a registered student, you are responsible for payment of all fees and for grades in these courses, unless you officially drop them or withdraw from the University by the appropriate deadlines.
Course Prerequisites - Check the prerequisites of courses to see if you meet the requirements. If you register for a course and do not have the required prerequisites, you will dropped from the course. Faculty can allow you to enroll in a course without the required prerequisites by giving the student a permission number (to use in E-Hive) or by signing an add form that is brought to the Registrar's Office for processing.
Time Conflicts - If you attempt to register for overlapping courses, you will receive a message about the time conflict. If you are permitted to register for the course with the conflict, you must register through the Registrar's Office.
Students are assigned advisors based on their declared major/minor/degree and the number of credits they have completed. Advisor assignments are found in E-Hive in your Student Center at the bottom of the right column. The first advisor listed is your primary advisor, and the individuals listed after are secondary advisors, minor advisors, or athletic coaches. Only your primary advisor can lift your advisor hold each term.
Resident credits are those earned in courses taught by UW-Superior instructors. They may be on-campus or on-line courses. Study abroad program in Scotland, cross-registration with UMD and CSS courses are considered resident credits as well.
Students must earn a minimum of 30 resident credits to graduate from UW-Superior.
You cannot enroll in classes unless you have been reinstated. There are essentially two ways to be reinstated.
- All students (including those suspended) may enroll in Summer College. If you are able to earn a 2.0 or higher GPA for just summer classes, your suspension status will be removed.
- You can submit a petition requesting reinstatement. If there are circumstances that prevented you from maintaining satisfactory progress, your petition may be approved.
There are seven majors available through the Distance Learning Center: Communicating Arts, Data Science, Elementary Education, Exercise Science, Health and Wellness Management, Self-Designed Major, and Sustainable Management.
The Cashier's Office puts registration holds on accounts that have a balance after the final payment due date. Once the account is paid in full, the hold will be removed.
SOAR stands for Summer Orientation, Advisement and Registration. SOAR is a daylong event required for all freshmen and transfer students coming in with 21 or fewer post high school credits. It is your introduction to UW-Superior. You'll connect with current students, staff and faculty as you learn about UW-Superior and its services. You'll also plan your semester and register for fall classes.