What happens to the information from the CBC?

Human Resources will be responsible for documenting the basis for the decision to appoint or to refuse to appoint a candidate based on the CBC review. Records gathered as a result of a CBC will be kept by Human Resources in separate, sealed files segmented by the applicant/employee’s name. The files will be maintained separately from the applicant/employee’s general personnel record. The records will be securely maintained for a period of seven (7) years after the position has been filled, and may be accessed only on a need-to-know basis or as required by applicable law. The records will be destroyed in the eighth year after the hiring decision as been made.