Satisfactory Academic Progress Policy

A student must maintain Satisfactory Academic Progress (SAP) toward a degree to receive financial aid, including loans. Failure to maintain satisfactory progress will result in the student having his/her financial aid suspended. A student who has been suspended by the financial aid office may file a petition to have his/her financial aid reinstated (see Appeal Procedure below).

The UW-Superior SAP Policy has two components, Grade Point Average (GPA) and Pace of Completion. The GPA component is the same as the requirement for academic standard (see below). Students who are suspended due to failure to meet GPA requirements will be notified by the Registrar’s Office. When academic reinstatement occurs, financial aid reinstatement will automatically occur, only as it pertains to GPA. The Financial Aid Office monitors Pace of Completion annually, at the end of Summer College only. The Financial Aid Office will notify students if they have not met Pace of Completion. Those students will need to file a Petition for Financial Aid Reinstatement with the Financial Aid Office. (Note: it is possible that at the end of a semester a student will be required to file an appeal with both the Registrar’s Office, due to GPA, and the Financial Aid office, due to Pace of Completion.)

GRADE POINT AVERAGE STANDARDS (SAME AS THE ACADEMIC STANDARDS)

Academic Probation - Students are placed on academic probation whenever their:

  1. Cumulative grade point average drops below 2.0 for undergraduates; 3.0 for graduates, or
  2. Semester grade point average is less than 1.66 regardless of the cumulative grade point average for undergraduates; semester GPA is less than 3.0, regardless of the cumulative GPA for graduates.

Undergraduate students on probation must earn a 2.0 semester grade point average the following semester to move to good standing (3.0 for graduate students). If students fail to earn a 2.0 semester grade point average (3.0 for graduate students) while on probation, they will be suspended. Once the cumulative grade point average improves to 2.0 or above (3.0 for graduate students), students are no longer on probation.

Transfer students accepted with less than a 2.0 cumulative grade point average (3.0 for graduate students) from all previously attended institutions will be admitted on academic probation.

Suspended students readmitted by the Credits & Reinstatement Committee are readmitted on academic probation.

Academic Suspension - The University reviews the academic records of all students at the end of each term. Students that have previously been on probation are placed on academic suspension if their semester grade point average is less than 2.0 (3.0 for graduate students).

Students suspended for failure to maintain academic good standing are declared ineligible to continue to enroll during any fall or spring term. Suspended students may attend classes during Summer College without being readmitted, but will not be eligible for financial aid.

PACE OF COMPLETION STANDARDS

There are two components to Pace of Completion: Credits Attempted vs. Credits Earned, and Progression through Program. Transfer students are assumed to be making satisfactory progress upon entering UW-Superior (i.e., financial aid suspension at another institution does not carry forward).

The obtaining of a degree, with the exception of an associate degree, automatically reinstates the student’s eligibility for financial aid.

  CREDITS ATTEMPTED VS. CREDITS EARNED:

Attempted credits are: credits enrolled in on the census date, credits added after the census date, and posted transfer credits. Incompletes and drops with Withdraw (W) grades after the census date are counted as attempted credits, but do not affect GPA. Remedial credits are counted as attempted credits, and affect GPA. Financial aid may be received for remedial coursework only if it is required for degree. Repeated courses are counted as attempted credits as many times as the course is repeated. Example: A student repeats a previously failed three credit class with a passing grade. Thus, the student has attempted six credits and earned three. If both attempts of the class result in two grades of “F”, then the student has attempted six credits but earned zero credits. Financial aid may be received for repeat coursework as many times as necessary to pass the course, if SAP is met. Financial aid is allowed for only one repeat for a course in which a passing grade has previously been earned. For GPA purposes, a repeated course grade replaces the prior grade.

Credits attempted successfully are credits earned. The successful completion of credits attempted is credit for which a grade of A, A-, B+, B, B-, C+, C, C-, D+, D, D-, P, or IP is received, and all posted transfer credits.

Suspension will occur when credits attempted vs. credits earned falls below 67%.

Ex. Credits Earned/Credits Attempted = Pace of Completion (must be at or above 67%)

Students reinstated on probation (see appeal procedure below) will be given an Academic Plan and monitored at the end of each payment period. If the Academic Plan is not met, suspension will occur. Students who meet the conditions of their Academic Plan will remain on probation until the required completion rate is met.

PROGRESSION THROUGH PROGRAM (MAXIMUM TIMEFRAME)

Students may receive financial aid for no more than 150% of the published length of the currently enrolled academic program, measured in credits. For example, a student’s academic program is 120 credits. Financial aid may be received for no more than 180 credits. When pursuing a second degree, the 150% rule may be appealed.

A student who completes the academic requirements for a program but does not yet have the degree or certificate is not eligible for further financial aid for that program.

APPEAL PROCEDURE

Students who do not meet the above standards may be considered to be making satisfactory progress based on an individual evaluation due to special circumstances, including but not limited to: the death of a relative of the student, an injury or illness of the student, or other circumstances. A student has the right to submit a petition to the Student Financial Aid Review Board explaining the circumstances that prevented the student from meeting the standards of the Satisfactory Academic Progress Policy, why that will change, and how the student will again make SAP. If the first petition is denied, the student can submit a second petition. There are no personal appeals and the decision of the Student Financial Aid Review Board is final.

The Board generally meets the week prior to the start of classes each term. Other meetings are scheduled on an as-needed basis. Students may contact the Financial Aid Office for current information on meeting times. The results from actions of the committee will be emailed to the student following the meeting. It is possible that the Board may recommend a more aggressive Academic Plan for the student, which must be in place before aid will be reinstated.