New Hire Information

Congratulations; you’ve officially been hired as a student employee at UW-Superior! All students hired by UW-Superior must complete new hire paperwork as specified below before they begin working. Most of the paperwork only needs to be completed once, regardless of the number of jobs a student has. There is not a limit to the number of jobs a student employee has; however, there is a limit to the number of hours worked per week for all active contracts.

When a contract has been submitted by your supervisor to the Student Employment Office, you will receive an email from studentemployment@uwsuper.edu with further instructions. Additionally, you will receive communication via email when your contract has been processed; this email will contain your employee ID, official start date, job title, etc.

 

Criminal Background Check
Must be completed by all new student employees and student employees who’ve had a 12-month break in employment.

Sexual Harassment Reference Check
Must be completed by all new student employees and student employees who’ve had a 12-month break in employment.

I-9
Must be completed by all new student employees. Email studentemployment@uwsuper.edu to set up a time to complete this document. You may need to download the file, save it to your computer, and open it in Adobe Reader or Adobe Acrobat to view the document. CANNOT be digitally signed.

I-9 Form

I-9 Instructions

NOTE: Original and valid ID(s) will need to be presented; see page three of the I-9 form for a complete list of acceptable IDs.

Self Identification Forms
The University is required to collect data on race and ethnicity from its employees to comply with federal record keeping and reporting requirements. The information obtained will be kept confidential and will be used for summary federal reporting purposes and to support institutional affirmative action efforts. Providing this information is voluntary.

Required Trainings Acknowledgement

Executive Order #54 Training
Required to be completed by all employees upon hire.

Trainings to be completed via LawRoom/EVERFI
These trainings will be assigned by the Student Employment Coordinator and you should receive a separate email from EVERFI to complete the course(s). When you’ve completed a training, the certificate must be emailed as an attachment to studentemployment@uwsuper.edu.

Harassment & Discrimination Prevention - Required to be completed by all employees upon hire, as well on an annual basis.

FERPA - Required to be completed by all employees upon hire.

Data Security Trainings - Required to be completed by all employees upon hire, as well on an annual basis.

Diversity: Inclusion in the Modern Workplace - Required to be completed by all employees upon hire.

COVID-19 Basics Training - Required to be completed by all employees upon hire.

NOTE: Additional training may be required per the position the student employee has been hired in. These trainings can be assigned by the supervisor, Student Employment Office, and/or the Environmental Health and Safety Director.

My UW-System Paperwork
Direct Deposit and W-4 Self-Service will be able to enter information on, or after, the official “start date” indicated from the Student Employment Office once the contract has been processed.

Direct Deposit Self-Service Instructions

W-4 Self Service Instructions