Office Operations Associate

DUTIES:

This position serves as the administrative support associate for the department of Facilities Management. This position is responsible for front office management and Facilities Management support including data management, verbal and written correspondence with internal and external customers, month end processing, purchasing and other duties as assigned.  This position shares duties with the Operations Program Associate and reports to the Director of Facilities.

View the complete Position Description.

REQUIRED QUALIFICATIONS:

  • Proficient in Microsoft Office Suite including Excel, Word and Outlook 
  • Two years’ customer service and/or related administrative experience in an office setting 
  • Valid driver’s license

DESIRABLE QUALIFICATIONS:

  • Previous experience with TMA or other management/database software

KNOWLEDGE REQUIREMENTS:

  • Excellent attention to detail and organizational skills
  • Excellent oral, written, and interpersonal communication skills
  • Knowledge of or ability to learn UW System and UW-Superior policies and procedures
  • Ability to learn and adapt to new technology systems and software
  • Knowledge and skill in the use of a variety of office equipment/machines, personal computers, printers, scanners and copiers
  • Proficient in customer service related oral and written communications
  • Ability to read and comprehend written and spoken English
  • Ability to sit and stand for extended periods of time
  • Ability to coordinate multiple projects, set priorities, and meet deadlines
  • Ability to collaborate with others to initiate action, organize projects, solve problems, enhance communication, and improve processes
  • Ability to work effectively with a diverse array of persons and to maintain a high level of professionalism

STARTING DATE:

As soon as possible.

SALARY:

UW-Superior offers a competitive salary and benefits package, including health insurance coverage for eligible dependents.

ADDITIONAL INFORMATION:

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APPLICATION PROCESS:

Review of all complete applications will commence 8:00 AM October 22, 2019 and will continue until the position is filled. Review of complete applications will commence on an as needed basis. All applications will remain in the University Staff Temporary pool for one calendar (January 2019 - December 2019) and may be considered for future openings.

Please apply online at UW-Careers and submit your application packet to Include:

  1. CV or Resume
  2. Contact Information for three (3) Professional References
  3. Cover Letter - In your cover letter, please briefly describe how your work experience aligns with the knowledge, skills, and abilities required for this position as outlined in the full position description.

Internal applicants: select the internal applicant link. Registration for account not required.

External applicants: select the external applicant link and register for an account:

How to Register for a UW-Careers Account:

  1. To register for a UW-Careers account, click on the Click Here to Register link to create your user name and password.
  2. Search for the Office Operations Associate position and click on the Apply Now button to submit a resume.
    • At this time, you will be asked to complete your profile. Please select Save to continue the application process.
  3. To submit your letter of application, unofficial transcripts, etc., you must add the document as an attachment by clicking on the Add Attachment link below the Cover Letters and Attachments box.
  4. Clicking on the Next link, please complete the required Online Questionnaire.
  5. After the Online Questionnaire has been completed, click Next again to provide contact information for three professional references, if required, in the References section by selecting the Add Reference link.
  6. Once reference information has been listed, click on Next to complete the How did you find out about the position? section of the application process.
  7. Once you have completed all sections, click on the Save button and then Submit button to submit your materials.

At any time you may select the Save button to save your progress. When you have submitted your application, ability to change materials submitted will not be available.

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UW-Superior: A Special Place:

The University of Wisconsin-Superior is Wisconsin's public liberal arts college. Established in 1893 with a mission to train teachers, it later became a part of the University of Wisconsin-System, and in 1998 was designated as Wisconsin's Public Liberal Arts College by the University of Wisconsin System Board of Regents. The University serves 2,500 traditional and non-traditional students and is dedicated to the integration of liberal and professional studies and to serving a diverse student population.

UW-Superior maintains its foundational teacher education college values through its emphasis on excellence in teaching, as well as service to the community and region. Its core mission is student-centered. The institution fosters intellectual growth and career preparation within a liberal arts tradition that emphasizes individual attention, embodies respect for diverse cultures and multiple voices, and engages the community and region. The richness of its programs creates a personalized educational environment that integrates theory and practice, liberal and professional education, teaching, scholarship, and creativity. The University has a significant investment in and commitment to campus-wide Liberal Arts High Impact Practices (HIPs) that includes a First Year Experience, Academic Service Learning, Global Awareness, Writing Across the Curriculum, Undergraduate Research Scholarly and Creative Activity, and a Senior Year Experience.

At UW-Superior, we promote the values of academic excellence, integrity, and community within a collegial environment. At the core of our values is the appreciation for, and examination of, diversity, inclusivity, and equity. UW-Superior offers day, evening, weekend, and distance learning classes at both the undergraduate and graduate levels.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The University reserves the right to check additional references with notice given to the candidates at the appropriate time in the process.

Employment will require a criminal background check. A pending criminal charge or conviction will not necessarily disqualify an applicant. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

Employment is subject to federal laws that require verification of identity and legal right to work in the United States as required by the Immigration Reform and Control Act.

For UW-Superior campus safety information and crime statistics/Annual Security Report, see https://www.uwsuper.edu/safety/clery or contact the Office of Campus Safety at (715) 394-8114 for a printed copy.

UW-Superior is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity and inclusivity.

UW-Superior is committed to making excellence inclusive in every aspect of the institution. Diversity, inclusion and equity are prioritized learning resources for all community members. We strive to offer quality programs in an environment of trust and cooperation that centers on the worth of all individuals. The University is seeking candidates who will contribute to the achievement of this goal.