University Executive Staff Assistant, The Provost Office, 100% Vacancy Announcement - Human Resources Office - UW-Superior Employment Opportunities

Vacancy Announcement

Human Resources Office

Vacancy Announcement

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UW-Superior is committed to making excellence inclusive in every aspect of the institution. Diversity, inclusion and equity are prioritized learning resources for all community members. We strive to offer quality programs in an environment of trust and cooperation that centers on the worth of all individuals. The University is seeking candidates who will contribute to the achievement of this goal.


University Executive Staff Assistant, The Provost Office, 100%




The University of Wisconsin-Superior
Provost Office


This position assists the Provost and Vice Chancellor for Academic Affairs in carrying out the role of chief academic officer at the institution.The position is an extension of the Provost and Vice Chancellor and relieves him/her of administrative details. It requires a thorough knowledge of policies of the campus, the UW System, and Regents as applied to campus decision-making; requires knowledge of the Provost/Vice Chancellor's work, and proven competence and independent decision-making ability.Expertise in computer technology is essential to effectiveness in this position.Primary responsibilities of the position include serving as the Provost/Vice Chancellor's executive assistant; managing the complexity of budgets in Academic Affairs Office; participating as a member of the office management team; and maintaining cutting-edge computer technology skills.The position requires thorough acquaintance of the UW-Superior units and offices; sound judgment and independent decision-making ability; knowledge of university policies; and a talent for handling the numerous personnel and wide-ranging issues that the office regularly deals with.Excellent communication, interpersonal, and organizational skills; personal integrity; appreciation of diversity; and a positive attitude are critical to this position. 

Position Description


Ability to work independently with exceptional organizational, problem-solving, multi-tasking, and decision-making skills.Excellent oral, written, and interpersonal communication skills, including professional command of written English. Working knowledge of standard computer applications such as Microsoft Word, Excel, PowerPoint, Outlook, Access and web software.Ability to manage budget and produce simple budget reports from electronic database. Ability to work effectively with a diverse array of persons and to maintain a high level of professionalism at all times. Ability to understand, follow, and explain to others common office, budgetary, or personnel policies and procedures. Ability to collaborate with others to initiate action, organize projects, solve problems, enhance communication, or improve processes. Ability to work with confidential or sensitive materials and situations. Ability to work non-traditional hours (evening, weekend) as needed. Preferred Qualifications; Baccalaureate degree, in any field, from an accredited institution. Good humor and congeniality. Successful experience managing complex operations or projects. Successful experience in working with multiple, sometimes competing deadlines.


Employment will require a criminal background check.A pending criminal charge or conviction will not necessarily disqualify an applicant.In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

A six-month probationary period will be required.

For UW-Superior campus safety information and crime statistics/Annual Security Report see or contact Campus Safety at 715.394.8114 for a printed copy.


This is a broad-banded title position in pay range 81-04 with starting salary range of $35,291 - $50,112 based on measurable prior experience, plus excellent benefits.  This is an FLSA non-exempt.  A six-month probationary period will be required.  For fringe benefit eligibility and information visit


Monday through Friday, 7:45 AM - 4:30 PM (40 hrs per week)


To apply for this position you will be required to complete an on-line exam.  Your responses are considered an examination and will be used to determine the eligibility for this vacancy.  Step 1:  Log into your WiscJobs account or create an account at  .  If you have not yet created an account but have applied for other State jobs in the past 5 years, you should click on "Enable Your Existing Account".  Step 2: Search for Job Announcement Code 1301898and go into the announcement. Preview and print the exam, prepare your responses to the exam, and then return here to apply after you have prepared your responses.  Step 3: Search for and open the job announcement.  Click on the "Apply Now" button at the top or bottom of the screen.  Review the information in the "My Job Application", make any necessary updates and click on "Submit Personal Information".  Step 4: Complete the information on the Employment Information and Preferences screen.  This must be completed to apply for this vacancy.  Once complete, click on the "Update Employment Preferences".  Step 5: At the "Application Detail" screen click on the "View Exam Option" button, and then the "Take Exam" button on the next screen.  When you are finished with each page of the exam, click the "Save and Continue" button (bottom of the screen) to save your answers. If you do not click "Save and Continue" on each page or click "Save and Continue" within 20 minutes, WiscJobs will time out and your answers will be lost.  Step 6: When you have completed the exam click the "Save and Finalize" button.  At the next screen click "Finalize".  If you return later to update your exam you must click Finalize again or your exam may not be considered.  If you have questions or problems accessing the exam, please contact Laura Dahl, Human Resources Assistant, at 715.394.8041 or email  Please include in your on-line resume' contact information for three professional references.  The deadline to apply is 4:30 PM, Tuesday, May 28, 2013. 

UW-Superior: A Special Place:

The University of Wisconsin-Superior is Wisconsin’s leading public liberal arts college. Established in 1893 with a mission to train teachers, it later became a part of the University of Wisconsin-System, and in 1998 was designated as Wisconsin’s Leading Public Liberal Arts College by the University of Wisconsin System Board of regents. The University serves 2,900 traditional and non-traditional students and is dedicated to the integration of liberal and professional studies and serving a diverse student population. UW-Superior maintains the values of its founding as a teacher education college through emphasis on excellence in teaching as well as service to the community and region. The core mission is student-centered and values oriented, as the institution fosters intellectual growth and career preparation within a liberal arts tradition that emphasizes individual attention and embodies respect for diverse cultures and multiple voices. The richness of programs lend to a very personalized educational environment that integrates theory and practice, liberal and professional education, teaching, scholarship, and creativity. The University has launched a significant campus-wide Liberal Arts Initiative that includes a First Year Experience, Academic Service Learning, Global Awareness, Writing Across the Curriculum, and a Senior Year Experience. At UW-Superior, we promote the values of academic excellence, integrity, and community within a collegial environment. At the core of our values is the appreciation for, and examination of, diversity, inclusivity, and equity. UW-Superior offers day, evening, weekend, and distance learning classes.

The University will not reveal the identities of applicants who request confidentiality in writing, except that the identities of "final candidates" must be revealed upon request. According to the Attorney General, "final candidates" under Wisconsin law means the five candidates who are considered most qualified for the position. See Wis. Stat. Sec. 19.36(7)(a).

The University reserves the right to check additional references with notice given to the candidates at the appropriate time in the process.

Employment will require a criminal background check. A pending criminal charge or conviction will not necessarily disqualify an applicant. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

Employment is subject to federal laws that require verification of identity and legal right to work in the United States as required by the Immigration Reform and Control Act.

For UW-Superior campus safety information and crime statistics/Annual Security Report, see or contact the Office of Campus Safety at (715) 394-8114 for a printed copy.

UW-Superior is an Affirmative Action/Equal Opportunity Employer and Educator.

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