Researcher Responsibilities

The purpose of the Institutional Review Board is to ensure that all institutional affiliates conduct research in accordance with best practices in ethical treatment of human subjects. As a researcher, you are the key to ensuring that this goal is accomplished. Below is a summary of what will be expected of you if you conduct research as an affiliate of UW-Superior.

Required Training

All members of a research team, including the faculty/staff advisor, if applicable, are required to complete the appropriate Human Subject Research course (i.e. Social Science and Behavioral Science, Biomedical, etc.) through the Collaborative Institutional Training Initiative (CITI) prior to submitting a research protocol for review to the Institutional Review Board. This training is effective for three years once completed.

To learn more about the required training and how to register for an account, please see the Research Compliance Training page.

Determining Appropriate Level of IRB Review

To streamline the process for researchers and IRB members alike, we have created an interactive Qualtrics survey that will help you to determine the level of review your project requires, and which will funnel you to the appropriate submission process for your project.

Informed Consent

All researchers conducting studies requiring contact with living subjects must familiarize themselves with the Informed Consent Guidelines. This page outlines the necessary procedures and information that must be included in order to verify meaningful consent from your participants.

Modifications to Approved Research

If any modifications or changes to your research project are required after you’ve received IRB approval, a Modification Request Form will need to be submitted to the IRB for approval prior to any changes being implemented.

IRB Approved Research Closeout Report

IRB approvals are valid for one year from the date of approval. Once your research has been completed you will need to submit an IRB Approved Research Closeout Report, a short web form, to signify you have closed out your research. This required report can be found on the IRB Forms page.

IRB Renewal and Continuing Review

All approvals provided by the IRB are valid for a year period from the date of approval. If a research protocol requires additional time to conduct the research a renewal application will need to be submitted 30 days prior to the IRB approval expiration date. Please refer to the Forms page for the required form and process for renewal submissions.

Data Maintenance Responsibilities

For the safety and privacy of your participants and to protect the integrity of the research process, you should maintain your data in a secure location (i.e., in a locked cabinet for physical copies of data, on a password protected computer for electronic data, etc.). Any data that includes personally identifying information about participants (e.g., names, traceable identifiers) should be destroyed or de-identified after three years.

Notification of Unanticipated Problems Involving Risks to Subjects or Others

If at any point during your research an unanticipated problem involving risks to subjects or others occurs this must be reported immediately to the IRB. As defined by the 45 CFR 46, unanticipated problems involving risks to subjects or others include three components:

  1. Unexpected (in terms of nature, severity, or frequency) given the research procedures as described in the IRB submission and the characteristics of the subject population being studied, and
  2. Related or possibly related to the participation in the research, and
  3. Suggests that the research places subjects or others at a greater risk of harm than was previously believed.

If you are unsure if a situation in your research meets this requirement, please contact the IRB at for additional guidance. To report an unanticipated problem, please use the Notification of Unanticipated Problems Involving Risks to Subjects or Others form. 


Notification of Complaints

If at any point anyone lodges a complaint regarding your research this must be reported immediately to the IRB, using the Notification of Complaint form.