University of Wisconsin-Superior
Old Main 139
Belknap and Catlin
P.O. Box 2000
Superior, WI 54880
This Training will help you understand the federal Family Educational Privacy Act requirements. The online training will take approximately 30 minutes to complete. After reviewing the materials, click "Take the Test". Answer each quiz question with the most correct answer. You will need to achieve 100% on the quiz to complete the training, and you can take the quiz more than once. After you achieve 100% on the quiz, an email of "FERPA Training Completion" will be emailed to you and to the Registrar.
Thank you for taking this required training. Please contact the Registrar if you have any questions.
The Family Educational Rights and Privacy Act (1974) is a federal law designed to protect the privacy of education records and is enforced by the Family Policy Compliance Office of the U.S. Department of Education. Essentially, the law states that students have the right to:
If UW-Superior is found in violation of FERPA, all Title IV (federal financial aid) funding administered by the U.S. Department of Education could be in jeopardy. Since over 85% of the students attending UW-Superior receive some type of federal financial aid, it's extremely important everyone comply with this law.
A person, who attains the age of 18, or who attends an institution of higher education regardless of age, who is enrolled in a UW-Superior credit or non-credit course.
An "education record" is any record handwritten or in any media, (including conduct records) that are directly related to a student and maintained by UW-Superior, or by a party acting for the institution. These records may contain a student's name, social security number, student ID number, address, or any other piece of information that could be considered "personally identifiable."
"Sole possession notes" (those made by one person and kept in the possession of the maker) are not considered education records. However, sharing these notes with another person or placing them in an area where they can be viewed by others will make them education records and, therefore, subject to FERPA.
What information is not considered part of an education record?
Anyone who is employed by UW-Superior is affected by FERPA because all personnel have, to some degree, access to student information and must follow the law accordingly. Furthermore, many UW-Superior staff members have a "legitimate educational interest" in this information such that they need to review education records to fulfill their professional responsibilities. Hence, faculty, administration, classified and academic employees and other staff who have access to student record information can access this data as needed without student consent to do so.
School Officials who needs to review an education record in order to fulfill his or her professional responsibility such as:
A person, organization, or company who is employed by, contracting with, or properly authorized by the Board of Regents, UW-Superior, or state law to perform administrative, supervisory, academic, research, or support functions for UW-Superior.
This definition includes, but is not limited to:
Information that is not normally considered a violation of a student's privacy and, therefore CAN be released without the student's written permission.
Students may submit a "Restrict Directory Information" form to the Office of the Registrar to prevent directory or non-directory information from being released. The form is valid until rescinded by the student
This law requires universities to release the information listed below regarding enrolled students to the military for recruitment purposes. Students may restrict this disclosure to the military only by restricting all disclosure of Directory Information.
Information that is considered at violation of a student's privacy and therefore MUST have a student's written permission to release.
Upon request, UW-Superior discloses education records without consent to officials of another institution that a student seeks or intends to enroll, or where the student is already enrolled so long as the disclosure is for the purposes related to the student's enrollment or transfer.
Students may submit a "Release of Non-Directory Information" form to the Office of the Registrar to designate to whom non-directory information may be released; the form is valid until rescinded by the student.
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University of Wisconsin-Superior is an equal opportunity educator and employer