Grant Writing Process

Proposal Development: How to get started


Applicants are encouraged to discuss their proposed project and budget requirements with Julie O'Leary in the Grants and Research Office (GRO).

Steps in  the Grant Proposal Process

  1. Contact your Department Chair or supervisor to discuss the grant opportunity with them as you develop your proposal. There may be opportunities to collaborate with others on campus to help strengthen your proposal. Your supervisor must approve your commitment of time toward this project.
  2. Review UW-Superior's grant proposal form. All external grants (including UW System grants) require an internal review of the proposal by your supervisor or department chair, the budget officer, and grants administrator prior to submission. The approval form is found here Grant Proposal Routing Form.
  3. All grants that require submission through must be submitted by UW-Superior's grants administrator. Please prepare your grant proposal in accordance with the RFP guidelines of the granting agency.
  4. Grants submitted through one of UW-Superior's Research Centers or Institutes require review and approval of the Center or Institute Director.
  5. Some UW System grants may require CETL Director's approval prior to being submitted to the grants administrator and then on to UW System.
  6. Review all aspects of the Request for Proposals (RFP) to ensure that you have followed all requirements prior to submitting the grant for internal review.

Meeting deadlines

Grant proposals should be submitted to the Grants and Research Office at least 10 business days prior to the granting agency deadline to ensure sufficient time for review, revisions and submission.

Full proposals, pre-proposals and sub-awards must go through the internal routing and approval process.

Grant writing tips

 It is vital that your proposal be written using terms that can easily be understood by an educated layperson who will be reviewing your proposal. Please ensure that a review committee that is outside of your discipline would be able to understand both the abstract and the narrative. The abstract should describe the key points of the entire proposal, as opposed to being a repetition of the project's objectives.

See additional proposal writing tips.

Who must review my proposal?

Grant programs have different review processes and criteria. The majority of these proposals submitted for review have a significant amount of paperwork that requires time to process. You must allow a minimum of 10 working days for all external proposals; however, you should be working with your supervisor and have alerted the grants administrator well before this time.


Publications or presentations resulting from work funded by UW-Superior grant programs should acknowledge that funds came from the program under which funds were awarded.

If a granting agency has additional guidelines, please be certain to comply.

When do I submit final reports?

A final report, if required, must include a copy to be submitted to the Grants and Research Office within 60 days of project completion. No awards will be made to investigators who have not complied with all requirements of previous UW-Superior internal or extramural grant awards or who have outstanding reports due to the Grants and Research Office or extramural funding agencies.