Conference Room Guidelines and Scheduling Procedures

The following conference rooms have been defined as campus shared conference Rooms and as such are scheduled using 25Live. Except where noted below each room is equipped with a video projector, a DVD player and a whiteboard. A laptop is required to connect to the video projector - there are no fixed computer stations. Conference room phones may be checked out from the Technology Loan office.

  • Old Main Room 132 (OM 132 -- capacity 20) NO DVD PLAYER
  • Swenson Hall Room 1007 (SWEN 1007 -- capacity 16)
  • Swenson Hall Room 1058 (SWEN 1058 -- capacity 16)
  • Swenson Hall Room 2005 (SWEN 2005 -- capacity 12)
  • Swenson Hall Room 3004 (SWEN 3004 -- capacity 20)
  • Swenson Hall Room 3075 (SWEN 3075 -- capacity16) 

Priority access will be granted as follows:

  1. Academic and Administrative departments residing in the building where the conference room is located   
  2. Academic and  Administrative departments from the campus at large on a first-come, first-served basis

Shared conference rooms were not designed for these purposes:

  • Academic instruction (please schedule through your department associate)
  • Student study (please contact the Library of study rooms)
  • Student Groups or Organization (please contact Yellowjacket Union)

General Policies

  • A room may not be scheduled for a single meeting greater than 24 hours
  • Recurring meetings may not be scheduled for more than 300 days

Meeting Organizer Responsibilities

  • All meeting requests must include a subject that clearly defines the purpose of the meeting. The schedulers name and contact information must also be included in the body of the request.
  • All technology including laptops will need to be reserved with Technology Services. This responsibility falls on the requestor
  • Use only whiteboard approved markers
  • Room is left as it was originally found. Any changes in set up must be returned to their original layout 
  • Conference rooms are normally left open during standard business hours. Meeting organizers are responsible to contact University Police Department to secure a room during the day (e.g. securing it over the lunch hour) or after normal building hours