Federal Grant and Subaward Submissions

Sponsored Programs works with faculty and staff to achieve successful grant submissions. All proposals (including subrecipient proposals) to be submitted a federal agency must be reviewed, approved and and submitted through the Sponsored Programs pre-award office.

Sponsored Programs Responsibilities

The Sponsored Programs pre-award officer is UW-Superior's designated Authorized Organizational Representative (AOR).

  1. Sponsored Programs prepares all federal certificates and assurances for UW-Superior prior to submission to a federal agency. An electronic copy of the full application package is available for your review prior to submission.

  2. Sponsored Programs conducts a compliance review of your proposal to ensure it responds to the technical requirements of the Federal Funding Opportunity (FFO) or Request for Proposals (RFPs). This includes review and approval of the narrative, the budget, the budget justification and all documents needed to complete your application.

  3. Sponsored Programs prepares all federal certificates and assurances for UW-Superior prior to submission to a federal agency. An electronic copy of the full application package is available for your review prior to submission.

Principal Investigator Responsibilities

Your cooperation and action is needed to ensure a successful and federally compliant submission for UW-Superior. Sponsored Programs needs the following ten business days prior to the federal agency deadline:

  1. A copy of the complete proposal narrative, budget, budget justification and all attachments for review and internal approvals. 

  2. A copy of the internal Grant Routing form completed and signed by the Principal Investigator/ Project Director and the department chair/supervisor. 

  3. A signed copy of the Conflict of Interest form (required).

  4. Use the "Financial Conflict of Interest Policy" (F-CIO) for submissions to NSF, NIH and or other sponsors that have adopted the federal financial disclosure requirements.

  5. Use the Conflict of Interest Policy (COI) for all other federal submissions.

If your project involves subawards to other universities or entities, you must provide notice of this fact three weeks prior to the submission deadline to secure the necessary subrecipient Commitments required in the federal regulations.

The federal submission process itself can take a few hours or as long as a few days. Your timely review and approval on the entire submission package 2-3 business days in advance of the federal deadline enables Sponsored Programs to ensure your submission is successfully received through grants.gov, Fastlane or any other method required by the Federal agency.