Promotion and Event Planning

Promotion and Event Planning

Food Service & Catering

Chartwells offers a discounted menu of options for student organizations. Check out their menu for your next campus event!

Student Catering Guide 2014-2015

Event Services

Planning Inclusive Events

Speakers, Entertainment & Contracts:

Organizations should not advertise or promote an event where a speaker / entertainer will perform until the following guidelines have been reviewed and the proper process for contracting entertainment has been followed.

What funds may be used to pay for a speaker/entertainer?

  • SUFAC funding may only be used for a speaker/entertainer when the event is identified in the organization's SUFAC budget allocation
  • Organizations who have raised money through fundraising may use those funds for a speaker/entertainer at events

What is the process for contracting and paying speakers/entertainers?

Sound System Rental:

For events requiring the use of the portable sound system or the house system in the Yellowjacket Union Shippar Atrium, assistance by the student tech team is required. A student tech manager will complete all set up, operation of sound equipment during event, and tear down. Cost is $10 per hour and will be charged back to your campus department or organization. To request sound system assistance, please email all technical needs along with event information to Student Involvement at 715-394-8444.

Popcorn Machine Rental:

The Yellowjacket Activities Crew rents out their popcorn machine, including all supplies, for a flat fee of $20/event. To reserve it, fill out the reservation form. Please follow all instructions for use and cleaning. 

Meeting and Event Spaces

Classrooms Registrar University Services Associate
Erlanson 204
Business & Economics Department Associate
Manion Theater, Holden Fine and Applied Arts
Communicating Arts Department
Marcovich Wellness Center: Lobby, Mezzanine, Classrooms, Fieldhouse, Gymnasium, and Fields
Online Request Form
Multicultural Center (Old Main 232)
Online Instructions; Multicultural Affairs University Services Associate
Outdoor Space
Facilities Management
Swenson Hall: Lobby and Lounges
Online Request Form
Swenson Hall: Meeting and Conference Rooms
Provost Office 715-394-8595
Swenson Hall: Classrooms and Lecture Hall
Registrar's Office 715-394-8224
Thorpe Langely (Old Main)
Online Request Form; Music Department
Wessman Arena
Online Request Form
Yellowjacket Union: Student Org Meeting Room 153, Rooms 201-204, Great Room, and Shippar Atrium
Yellowjacket Union Operations Coordinator 715-394-8535