Promotion and Event Planning

Food Service and Catering

Chartwells offers a discounted menu of options for student organizations. Check out their menu for your next campus event!

Student Catering Guide 2014-2015

Event Services

Planning Inclusive Events

Speakers, Entertainment and Contracts:

Organizations should not advertise or promote an event where a speaker / entertainer will perform until the following guidelines have been reviewed and the proper process for contracting entertainment has been followed.

What funds may be used to pay for a speaker/entertainer?

  • SUFAC funding may only be used for a speaker/entertainer when the event is identified in the organization's SUFAC budget allocation
  • Organizations who have raised money through fundraising may use those funds for a speaker/entertainer at events

What is the process for contracting and paying speakers/entertainers?

  • Organizations should first speak with the speaker/entertainer or their agent to collect information and price quotes. Follow the tips for "talking with agents."
  • Keep in mind that you cannot sign any agreements, contracts, memos, or understandings. University contracts need to be signed by the Assistant Director of Student Involvement.
  • Once a speaker/entertainer has been decided upon, follow the outlined process for completing a University Speaker/Entertainment contract and payment information.

Sound System Rental

For events requiring the use of the portable sound system or the house system in the Yellowjacket Union Shippar Atrium, assistance by the student tech team is required. A student tech manager will complete all set up, operation of sound equipment during event, and tear down. Cost is $10 per hour and will be charged back to your campus department or organization. Please contact Student Involvement with all technical needs and event information.

Popcorn Machine Rental

The Yellowjacket Activities Crew rents out their popcorn machine, including all supplies, for a flat fee of $20/event. To reserve it, fill out the reservation form. Please follow all instructions for use and cleaning.

Meeting and Event Spaces

Classrooms Registrar's Office
Erlanson 204 School of Business and Economics
Manion Theater, Holden Fine and Applied Arts Communicating Arts Department
Marcovich Wellness Center: Lobby, Mezzanine, Classrooms, Fieldhouse, Gymnasium, and Fields Facility Use Request Form
Multicultural Center (Old Main 232) Online Instructions; Office of Multicultural Affairs
Outdoor Space Facilities Management
Swenson Hall: Lobby and Lounges Online Request Form
Swenson Hall: Meeting and Conference Rooms Office of the Provost
Swenson Hall: Classrooms and Lecture Hall Registrar's Office
Thorpe Langely (Old Main) Online Request Form; Music Department
Wessman Arena Facility Use Request Form
Yellowjacket Union: Student Org Meeting Room 153, Rooms 201-204, Great Room, and Shippar Atrium Yellowjacket Union