Who has access to my records?
Your records are protected under FERPA (Family Educational Rights and Privacy Act).
You have the right to restrict your directory information. If you wish to restrict your information, please submit the Student Request to Restrict Directory Information form.
UWS Faculty and staff who have a legitimate educational interest can access your records. For example, your advisor has a legitimate educational interest; therefore, he/she has access to your information.
For further information, see the Registrar’s website.
Student Request to Restrict Directory Information form[JD1] .
[JD1]Update link to https://uwsuper.edu/academics/registrars-office/forms/
E-Hive
How do I register for classes?
All Students must meet with their primary academic prior to registering for classes. The advisor must release the advisor hold before a student can register. Students can register on or after their scheduled registration date and time as listed in E-Hive.
When will I be able to see my grades for the term?
Instructors are required to submit grades by noon seven days after the last day of the course (or last day of final exams).
Grades will be visible to students in the E-hive within 24 hours of the instructor saving the final grades in E-Hive.
How do I check to see that I am still enrolled in classes?
How do I change my expected graduation term?
What do I need to do to graduate?
1. Ensure your Expected Graduation term is set to the correct term in which you plan to graduate. You view this in the Academic Progress tile in E-Hive.
2. Carefully review your degree progress report with your advisor to discuss any outstanding requirements.
3. Submit your electronic graduation application in E-Hive.
4. Purchase your cap and gown at the bookstore if you are planning on attending the Commencement ceremony.
Enrollment
How do I register for classes?
All Students must meet with their primary academic prior to registering for classes. The advisor must release the advisor hold before a student can register. Students can register on or after their scheduled registration date and time as listed in E-Hive.
Graduation
Can I get a replacement diploma?
Yes, you can order a replacement diploma by filing out the diploma replacement form.
Why does it take so long to get my diploma?
It takes four to six weeks after the end of the semester for the Registrar’s Office to post degrees.
Students are sent an email when their degree has been posted.
Diplomas are mailed four to six weeks after the degree was conferred.
What are degree honors and am I eligible?
Degree honors are calculated using both resident GPA and transfer GPA. A student must earn the minimum GPA at each levels of distinction: degree, major, second major or third major.
Commencement honor cords will be given to students who participate in the Commencement Ceremony based on the student’s cumulative GPA (including transfer GPA plus UW-Superior GPA) based on the prior semester’s cumulative GPA. Honor cords are only awarded for degree honors. Degree honors and honors cords are only available for bachelor’s degree candidates.
Honors posted on official transcripts will be based on the student’s final cumulative GPA (including transfer GPA plus UW-Superior GPA) after all grades have been posted.
Honors cord categories are as follows:
– Summa Cum Laude 3.85 to 4.00 GPA (black, gold, and white cords)
– Magna Cum Laude 3.60 to 3.849 GPA (gold cords)
– Cum Laude 3.40 to 3.599 GPA (silver cords)
Registration and Advisement
What is the hold on my account?
If you have a hold on your account, you may be prevented from registering for courses. Common holds include:
– Having a balance of $2,000.01 or higher
– Needing to meet with your advisor
– Missing official or final transcripts
– Being placed on academic suspension
– Requiring completion of orientation
You can see if you have any holds by visiting your E-Hive home page and clicking the holds/to-dos tile. Click each hold to see who to contact regarding the hold.
How do I remove a hold on my account so that I can register for classes?
If you have a hold, there will be instructions provided to guide you on what to do to have the hold removed from your account.
How do I take a course pass-fail?
Click here to review the policy and complete the Pass/Fail Grade Request form.
What if I choose not to attend after I have registered for classes?
This depends on when you make the decision not to attend.
1. Before the semester has started: you can drop all of your courses in ehive.
2. After the semester has started: you can no longer drop all courses in E-hive. Please fill out the term withdrawal form to drop all of your courses.
3. It is the responsibility of the student to drop any courses they are not going to attend. If students do not attend a course and do not drop the course, they will receive a grade of F.
Students may drop individual classes via E-Hive through the tenth day of class.
Students can add classes via E-Hive through the fifth day of class.
What is administrative drop?
In-person classes: Students who do not attend the first class meeting will be administratively dropped from the course.
Online classes: Students who do not participate in an online course within the first week of the course will be administratively dropped.
NOTE: It is still the responsibility of the student to drop from his/her class(es). If students do not attend a course and do not drop the course, they will receive a grade of F.
From the eleventh day of each term through the 60% day of each term:
Beginning the eleventh day of classes through the 60% day of term students who drop classes will have a W (withdrawal) listed on their transcript for each course withdrawn from. Withdrawal from the University is not official until the withdrawal request is processed the Registrar’s Office.
After the 60% day of each term:
Students will be assigned the grade they have earned (commonly an F grade).
Students may submit a petition for a late drop; students must present a valid reason as to why they did not drop by the deadline date. There is no guarantee that late drop petitions will be approved. For more information regarding late drop petitions, please contact your primary academic advisor.
How do I change my address?
You can update your address through your E-Hive.
How do I get my married name on my records?
Name change requests have to be accompanied by supporting documentation (like a marriage license, driver’s license, etc). The Name Change form is available in the Registrar’s Office or online.
Where do I find out my grades?
Grades (unofficial transcripts) are available in E-Hive.
When will I be able to see my grades for the term?
Faculty are required to submit grades by noon seven days after the last day of the course (or last day of final exams).
Grades will appear in E-Hive withing 24 hours of the instructor entering the final grade.
How do I check to see that I am still enrolled in classes?
Your class schedule is available in E-Hive.
What happens if I don’t show up on the first day of classes?
Students who do not attend the first class meeting of a course, do not participate in a course-related activity in an online course, or do not notify the instructor they will be absent for special reasons, will be administratively dropped from the course.
Students should not assume that a course will be dropped automatically. It is still the student’s responsibility to verify their enrollment in E-Hive.
What is the difference between academic notice and suspension?
When a student’s cumulative GPA drops below 2.0 or term GPA drops below 1.66, the student is placed on academic notice.
While on academic notice, if the student’s cumulative or term GPA drops below 2.0, the student will be suspended.
Please click here for information on how to return after suspension.
Can I get credit for lower-level courses?
Yes, you can through our retro-credit policy. Some disciplines build sequentially on the necessary knowledge base. In these disciplines, if you take a higher-level course successfully, you may gain the credit for the lower courses. This is not an automatic process.
If you earn a B- or higher grade in a higher-level class, you will earn retro credit for all sequential courses below this course. To have retro-credit added to your transcript, the Registrar must receive a request from the faculty member teaching the course.
For example, if you earn a B in SPAN 202, you could earn retro credit in SPAN 101, 102, and 201.
What are my options if my course won’t transfer to UW-Superior?
Meet with your advisor and discuss whether a course substitution is appropriate. Major and minor requirements can be substituted by your advisor and the department chair of the department where the course is housed.
Further questions should be directed to [email protected].
What is the difference between a drop and a withdrawal?
A drop is the process used when you want to “quit” one or more of your courses prior to the 11th day of a term. Dropped courses are NOT listed on the transcript.
A withdrawal is the process used when you want to “quit” one or more of your courses from the11th day to the 60% day of each term. Withdrawn classes are listed on the transcript with a grade of W.
A total withdrawal is done when you want to drop all of your courses for the term. You are then no longer considered an enrolled student. This requires the student to complete and submit a total withdrawal form.
How do I change or declare my major/minor/degree?
Fill out the change of major/minor form. Once received, your request will be processed in 24-48 hours and you will receive an email confirmation of the change. Check your university email regularly until you receive confirmation, as the Center for Academic Advising staff will also email with any questions they may have regarding your request.
What are my responsibilities as a student?
– Registration and course selection is your personal responsibility. Students earn credit only for those courses in which they are properly registered. Likewise, students must pay for every course for which they register.
– Students are responsible for monitoring their degree requirements and ensuing that all degree requirements are met before graduation.
– Students who do not comply with the payment deadline will have their registration cancelled assuming the student does not plan to attend. This may open full classes for students who are planning to attend.
What Registration rules should I know about?
Maximum Credit Load: You will not be able to register for more credits than allowed in the credit load schedule below:
– 15 credit limit for students enrolled in remedial (courses numbered 0 to 99) courses
– 18 credit limit for Freshmen
– 19 credit limit for Sophomores, Juniors, Seniors with GPA <3.0
– 20 credit limit for Sophomores, Juniors, Seniors with GPA 3.0 to 3.49
– 22 credit limit for Sophomores, Juniors, Seniors with GPA >3.49
– 14 credit limit for all students enrolled in Summer College
– 14 credit limit for students on academic probation
Officially Registered – You are a registered student if you have one or more courses at the close of the registration period. As a registered student, you are responsible for payment of all fees and for grades in these courses, unless you officially drop them or withdraw from the University by the appropriate deadlines.
Course Prerequisites – Check the prerequisites of courses to see if you meet the requirements. If you register for a course and do not have the required prerequisites, you will be dropped from the course. Faculty can allow you to enroll in a course without the required prerequisites by giving the student a permission number (to use in E-Hive) or by signing an add form that is brought to the Registrar’s Office for processing.
Time Conflicts – If you attempt to register for overlapping courses, you will receive a message about the time conflict. If you are permitted to register for the course with the conflict, you must register through the Registrar’s Office.
What are resident credits?
Resident credits are those earned in courses taught by UW-Superior instructors. They may be on-campus or online courses. The study abroad program in Scotland, cross-registration courses with UMD and CSS, as well as courses in the Beijing-Wuzi joint degree program are considered resident credits.
Students must earn a minimum of 30 resident credits to graduate from UW-Superior.
What are my options if I am suspended?
Information on returning after suspension can be found here.
Reverse Transfer
Why an associate’s degree?
An associate’s degree is an important milestone in your education as well as a valuable credential to have on your resume. Employers value the associate’s degree as evidence of your commitment to expanding your knowledge and achieving your educational goals. An associate’s degree can make a difference in your long-term success in several ways:
It can open the door to better job opportunities, even while you’re still working on your bachelor’s degree
It is the nation’s fastest growing academic credential and employers recognize its value when recruiting and hiring.
If you transferred to UW-Superior from a community college without completing all the requirements for your associate’s degree, it may be possible to complete your associate’s degree using UW-Superior courses through a process called reverse transfer.
What is Reverse Transfer?
Reverse transfer is for students who have transferred from a two-year community college to the University of Wisconsin-Superior before earning their associate’s degree. Credits completed at UW-Superior are transferred back to your community college and used to satisfy the degree requirements for your associate’s degree. This is much like how your credit transferred from your community college to UW-Superior, just in reverse. Your community college will evaluate your UW-Superior work and determine if credits taken at UWS will fulfill requirements for your associate’s degree.
For more information regarding reverse transfer, please contact [email protected].
Am I guaranteed a degree from my community college?
No. Sending your UW-Superior transcript back to your community college does not guarantee the awarding of your associate’s degree. The courses you take at UW-Superior will be evaluated by your community college and the determination of any degree requirements are the discretion of your community college.
Participating Community Colleges
– Lake Superior College
What if I’ve attended a community college that UW-Superior has not signed an agreement with?
UWS is working with other community colleges to formalize agreements, but until then, there is no reason why reverse transfer can’t be an option for you as well! All you need to do is periodically request that UWS send your transcript back to your community college. To facilitate the process, you may wish to contact the office responsible for evaluating credit at your community college (typically the admissions or registrar’s office) and let them know you are sending your transcript back and would like it evaluated for reverse transfer.
Transcripts
How can I get a copy of my transcript?
Unofficial Transcripts: Students can retrieve a copy of their unofficial transcript in E-Hive.
Official Transcripts: Click here for information on how to order official transcripts through our secure vendor Parchment.
If you have questions regarding whether or not we have received your transcripts, contact the Admissions Office.
What is the Senior Fee used for?
All students who have attained 84 credits or more will be assessed a senior processing fee of $50. The fee covers the cost of the diploma and expenses of the commencement ceremony. All students must pay the fee whether or not they participate in the ceremony.