Registrar’s Office FAQs

The Cashier’s Office puts registration holds on accounts that have a balance after the final payment due date. Once the account is paid in full, the hold will be removed. It is best to contact the Cashiers Office to learn why there is a hold on your account and what you will need to do to remove it.

Click here to review the policy and complete the Pass/Fail Grade Request form.

This depends on when you make the decision not to attend.

Before the First Day of classes:

Online: Log into your E-Hive Account and drop all of the classes you have registered.

In Person: Complete an official “Registration Cancellation” card available in the Registrar’s Office, Old Main 139 and the staff will drop the classes for you.

After classes begin but prior to the tenth day of each term (shorter period for summer and J-Term classes):

It is the responsibility of the student to drop the course they are not going to attend. There is now an Administrative Drop Policy in effect; however, it is still the responsibility of the student to drop from his/her class(es). If students do not attend a course and do not drop the course, they will receive a grade of F.

Students withdrawing from all courses after classes begin must complete a “Total Withdrawal Form.”

Students may drop classes via E-Hive through the tenth day of classes.

Students can add classes via E-Hive through the fifth day of classes.

From the eleventh day of each term through the 60% day of each term: 

Beginning the eleventh day of classes through the 60% day of term students who drop classes will have a W (withdrawal) listed on their transcript for each course withdrawn from.

IMPORTANT: Withdrawal from the University is not official until the completed withdrawal card is on file in the Registrar’s Office.

After the 60% day of each term:

Students will be assigned the grade they have earned (usually an F grade).

Students may submit a petition for a late drop; students must present a valid reason as to why they did not drop by the deadline date. There is no guarantee that late drop petitions will be approved.

You can update your address through your E-Hive.

Name change requests have to be accompanied by some form of documentation like a marriage license, driver’s license, etc. The Name Change form is available in the Registrar’s Office or online.

Grades (unofficial transcripts) are available through your E-Hive.

Undergraduate Students must meet with their advisor during the advisement period prior to registering. The advisor must release the Advisor Hold before a student can enroll in classes. Students can register on, or after their scheduled registration appointment time as listed in their E-Hive.  

Graduate Students can register from the first day of early registration through the first day of class via their E-Hive. Graduate students may also mail their registration to:

Graduate Studies Office
Swenson Hall 2024
P.O. Box 2000,
Superior, WI 54880-4500

Faculty are required to submit grades by noon seven days after the last day of the course (or last day of final exams). 

Student grades will start appearing on your E-Hive about three working days after the last exam.

Your study schedule is available on your E-Hive Student Center.

• Log into your E-Hive account. The main Academics page will appear.
• On the Academics page will be the link for “my academics”– click on this link.
• Another page will appear. On this page will be the “Change Graduation term” field.
• Find you graduation term code by clicking into the spyglass — update and save.

Students who do not attend the first class meeting of a course, do not participate in a course-related activity in an online course, or do not notify the instructor they will be absent for special reasons, will be dropped from the course.

Students should not assume that a course will be dropped automatically. It is still the student’s responsibility to verify official enrollment through transcripts and class schedule.

Probation is a warning to you that unless you attain a minimum of a 2.00 GPA in the next term you will be suspended for at least one term. This is even true if your cumulative GPA is over a 2.0.

The policy allows most students two terms before being suspended. So if you have one poor term, a warning is given. This is probation. If a second poor term results, you will be suspended.

If suspended, you cannot enroll in classes with the exception of Summer College.

Students suspended for two or more terms are required to sit-out two or more terms prior to petitioning for reinstatement.

If you believe there are extenuating circumstances related to your suspension status, you may submit a petition request to the Credits and Reinstatement Committee requesting to be immediately reinstated (and therefore not be required to sit out one term).

Yes, you can through our retro-credit policy. Some disciplines build sequentially on the necessary knowledge base. In these disciplines, if you take a higher-level course successfully, you may gain the credit for the lower courses. This is not an automatic process.

If you earn a B- or higher grade in a higher-level class, you will earn retro credit for all sequential courses below this course. To have retro-credit added to your transcript, the Registrar must receive a request from the faculty member teaching the course. 

For example, if you earn a B in SPAN 202, you would earn retro credit in SPAN 101, 102 and 201.

You can meet with your advisor and discuss whether a course substitution form can be completed and sent to the Registrar’s Office for processing.  

Major and minor requirements can be substituted by your advisor and the department chair of the department where the course is housed. 

Further questions should be directed to the Transfer Specialist in the Registrar’s Office.

A drop is the process used when you want to “quit” one or more of your courses but still remain a student. This must be done prior to the 11th day of a term. Courses dropped are NOT listed on the transcript.

A withdrawal is from the 11th to the 60% day of each term. Dropped classes are listed on the transcript with a grade of W. 

A total withdrawal is done when you want to drop all of your courses for the term. You are then no longer considered an enrolled student. This requires the student to complete and submit a total withdrawal card to the Registrar’s office for processing.

Either of these actions have implications for financial aid, health insurance, athletic eligibility, etc.

Change of major, minor, degree, advisor, and catalog year forms can be found on the Center for Academic Advising Forms page. There is also a link to advising forms at the bottom of the right column in your E-Hive Student Center portal. The electronic form must be completed and submitted. Once received by the Center for Academic Advising staff, your request will be processed in 24-48 hours and you will receive an email confirmation of the change. Check your University email regularly until you receive confirmation, as the Center for Academic Advising staff will also email with any questions they may have regarding your request.

• Registration and course selection is your personal responsibility. Students earn credit only for those courses in which they are properly registered. Likewise, students must pay for every course for which they register.
• Students are responsible for the applicable information contained in the official campus catalogs.
• Students who do not comply with the payment deadline will have their registration cancelled assuming the student does not plan to attend. This may open full classes for students who are planning to attend.
• New students (freshmen and transfers) are required to submit a $100 down payment before registering for the first time.

You must satisfy any holds (service Indicators) for things such as academic fees, loans owed, fines, parking tickets, etc. before you will be permitted to register. Holds are displayed in your E-Hive account

If you choose to register in person, you will need to fill out a “Course Request Form” and bring it to Old Main Room 139 for your initial registration.

Maximum Credit Load. You will not be able to register for more credits than allowed in the credit load schedule below:

• 15 credit limit for students enrolled in remedial (courses numbered 0 to 99) courses
• 18 credit limit for Freshmen
• 19 credit limit for Sophomores, Juniors, Seniors with GPA <3.0
• 20 credit limit for Sophomores, Juniors, Seniors with GPA 3.0 to 3.49
• 22 credit limit for Sophomores, Juniors, Seniors with GPA >3.49
• 14 credit limit for all students enrolled in Summer College
• 14 credit limit for students on academic probation

Officially Registered – You are a registered student if you have one or more courses at the close of the registration period. As a registered student, you are responsible for payment of all fees and for grades in these courses, unless you officially drop them or withdraw from the University by the appropriate deadlines.

Course Prerequisites – Check the prerequisites of courses to see if you meet the requirements. If you register for a course and do not have the required prerequisites, you will be dropped from the course. Faculty can allow you to enroll in a course without the required prerequisites by giving the student a permission number (to use in E-Hive) or by signing an add form that is brought to the Registrar’s Office for processing.

Time Conflicts – If you attempt to register for overlapping courses, you will receive a message about the time conflict. If you are permitted to register for the course with the conflict, you must register through the Registrar’s Office.

Resident credits are those earned in courses taught by UW-Superior instructors. They may be on-campus or online courses. The study abroad program in Scotland, cross-registration with UMD and CSS courses are considered resident credits as well.

Students must earn a minimum of 30 resident credits to graduate from UW-Superior.

You cannot enroll in classes unless you have been reinstated. There are essentially two ways to be reinstated.

1. All students (including those suspended) may enroll in Summer College. If you are able to earn a 2.0 or higher GPA for just summer classes, your suspension status will be removed.
2. You can submit a petition requesting reinstatement. If there are circumstances that prevented you from maintaining satisfactory progress, your petition may be approved.

Students are required to sit out one term for the first suspension. If you are reinstated, you are reinstated on probation and will have to achieve a minimum of a 2.00 GPA or you will be suspended again. It is important for you to analyze whether or not you are ready to come back to school. We certainly do not want to set you up for another failure by reinstating you if you are not ready. After a second, or more, suspension students are required to sit out at least one year.